Accountant

Stanford University; Palo Alto (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Stanford University’s Bing Overseas Studies Program seeks a detail-oriented Accountant to join its finance and administration team at the home office. You will monitor expenditures, reconcile financial transactions, analyze data, and prepare documentation for a large and complex global operation.

This role requires an Associate degree with two years of relevant experience, proficiency in Microsoft Office and Excel, and a solid grounding in accounting concepts.

Qualifications

• Associate degree plus two years of applicable experience.
• Proficiency in Microsoft Office; user knowledge of Excel.
• Understanding of accounting concepts and procedures.

Responsibilities

• Review, process, gather, and compile accounting transactions for accuracy and compliance.
• Identify and resolve accounting issues; perform preliminary analysis.
• Run and reconcile financial data; assist in basic management information reports.
• Maintain documentation for expenses, P-cards, and travel reimbursements.
• Collaborate with other departments to resolve accounting-related issues.

Skills

Accounting

Financial analysis

Microsoft Excel

Education

Associate degree

Job description

Stanford Job Title: Accountant 1 VPUE Unit: BOSP Location: Stanford Main Campus; Hybrid (3 or more days/week on site) Job Code: 4441 Exemption Status: Exempt

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford.

About the Bing Overseas Studies Program

The Bing Overseas Studies Program (BOSP) provides transformative educational experiences that inspire students to embrace new challenges in complex global settings. Even far away from campus, students are mentored and challenged by some of their favorite Stanford professors. Stanford faculty members are central to the BOSP mission, providing instruction and oversight for all BOSP academic programs and are supported by a dedicated staff of over 50 professionals working on Stanford's campus and abroad. Beyond our home office operations, BOSP maintains sites at nine different centers around the globe and offers programming throughout the academic year and the summer.

The Bing Overseas Studies Program seeks a detail-oriented Accountant to join its finance and administration team at the home office. The ideal candidate will have strong accounting, organizational, and communication skills. In this role, you will monitor expenditures, reconcile financial transactions, analyze financial data, and prepare documentation for a large and complex global operation.

Specific tasks include managing and approving expenses and purchase orders related to the BOSP Global Seminars, partner programs, the NY Center, and the home office; tracking and reconciling travel expenses and advances for BOSP faculty and staff; managing home office memberships; administering departmental P-card and T-card expenses; utilizing financial reports and databases from multiple systems to gather data and prepare reports, handbooks, and guides; assisting with the budgeting and funding process; enforcing business expense and travel compliance policies and procedures; processing student billing and stipends and resolving student account issues; monitoring the BOSP Finance email inbox; and other duties as assigned.

Responsibilities

Core Duties

• Review, process, gather, and compile accounting transactions anddocuments for completeness, accuracy, and compliance. Contribute todevelopment of analyses to be used for key activities or decisionmaking.

• Identify, prioritize, and resolve accounting issues; probe beyondstated situation; identify underlying issues; recognize exceptions;perform preliminary analysis.

• Run, maintain, reconcile, review, combine, analyze and validatefinancial data sets, utilizing financial reports, financial databases,and key financial information often from multiple systems. Assist in thepreparation of basic management information reports.

• Identify and resolve incorrect journal entries, data anomalies,deviations from established procedures, and unusual issues.

• Collect data and perform research on details of transactions.Ensure work complies with complex internal policies and externalregulations which may require interpretation.

• Participate as a member of a project team and contribute tochange management strategy through communication and collaboration withothers.

• Recommend, assist, test, or implement process streamlining,system improvements or work flow changes.

• Contribute to development and maintenance of desktop proceduresand process documentation for area of responsibility.

• Serve as a liaison to other departments to resolveaccounting-related issues.

• May train, coach, and review the work of other staff, as needed.Contribute primarily through applying individual expertise.

Minimum Education and Experience

Associate degree plus two years of applicable experience, orcombination of education and relevant work experience.

Knowledge, Skills and Abilities

• Proficiency in basic business applications, such as MicrosoftOffice; user knowledge of Excel.

• Basic knowledge of accounting systems and the internet; computerliteracy.

• Understanding of and ability to apply accounting skills andconcepts.

• Ability to draft professional e-mails, memos, business letters,and reports, and to clearly and effectively communicate information tointernal audiences and client groups.

• Ability to learn project management skills and to participate aspart of a project team.