Accountant

Secured Tech; Indianapolis (IN); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Secured Tech, a finance-focused provider serving K-12 programs, is seeking an Accountant to support the finance team. Reporting to the Controller, you will handle day-to-day transactional accounting, invoicing, and vendor management.

The role requires a solid GAAP background and hands-on experience with NetSuite and HubSpot, plus strong Excel skills to ensure data integrity across systems and assist with month-end close and reconciliations.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related discipline.
• Three to five years of accounting experience.
• Current working knowledge of a mid-to-enterprise ERP system.

Responsibilities

• Monitor vendor bills, code, input, and process in NetSuite.
• Generate and issue customer invoices using HubSpot deals and schedules.
• Communicate with customers on outstanding balances and conduct friendly collections.

Skills

GAAP principles

Excel proficiency

ERP & CRM systems

Communication skills

Organization

NetSuite

HubSpot

UKG Ready

Education

Bachelor’s degree in Accounting, Finance, or related discipline

Tools

NetSuite

HubSpot

UKG Ready

Job description

Secured Tech is seeking a detail-oriented, process-driven Accountant to support our finance department. Reporting directly to the Controller, this role handles day-to-day transactional accounting, customer invoicing, and vendor management. The ideal candidate possesses a strong foundational understanding of GAAP (specifically revenue/COGS matching principles) and ensures financial data integrity across our core systems.

About Secured Tech

Secured Tech is seeking a detail-oriented, process-driven Accountant to support our finance department. Reporting directly to the Controller, this role handles day-to-day transactional accounting, customer invoicing, and vendor management. The ideal candidate possesses a strong foundational understanding of GAAP (specifically revenue/COGS matching principles) and ensures financial data integrity across our core systems.

Secured Tech is a dynamic company dedicated to supporting K-12 schools in successfully implementing and managing 1:1 student device programs. Founded in 2018, we specialize in purchasing used devices, offering high-quality products and software solutions, and providing comprehensive repair services and warranties. Our deep industry knowledge, competitive pricing, and commitment to exceptional customer service enable us to build strong partnerships with school districts and other K-12 resellers. At Secured Tech, we focus on delivering tailored solutions that simplify technology management for schools, ensuring a seamless and stress-free experience.

Job Title: Accountant

Location: Primarily remote with occasional onsite tasks that require living within commuting distance of our Fortville, IN office.

Reports To: Controller

Department: Finance & Accounting

Key Responsibilities

Accounts Payable & Receivable

• Monitor Slack and Email channels for incoming vendor bills to code, input, and process accurately within NetSuite.
• Generate and issue customer invoices by cross-referencing HubSpot deals, billing instructions, and invoicing schedules.
• Manage proactive, professional communication with customers regarding outstanding balances, handling friendly collections efforts, and reminders.
• Navigate the HubSpot ticket system to promptly address and resolve customer and vendor billing queries.
• Provide clear, organized transaction records to customers, vendors, and internal associates upon request.

Financial Reporting & Close Support

• Assist the Controller with month-end and quarter-end closing processes, executing duties as assigned.
• Prepare and maintain accurate financial records, including balance sheet account reconciliations, ensuring compliance with GAAP and company policies.
• Support localized Profit & Loss analysis, identifying variances and tracking operational cost drivers.
• Support monthly, quarterly, and annual compliance filings tied to insurance/warranty program obligations.

General Ledger & System Management

• Maintain accurate financial data and transaction integrity within NetSuite (our system of record).
• Monitor inventory transactions and apply revenue and COGS matching principles to help operations maintain inventory accuracy.
• Own and maintain recurring accruals, including accounts payable and labor accruals, as these financial processes scale.
• Identify opportunities to enhance efficiency and streamline financial processes within the company's software ecosystems.

Expense Management

• Support the processing, tracking, and auditing of employee expense reports and associated financial data.

Basic Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related discipline
• Three to five years of accounting experience
• Current working knowledge of a mid-to-enterprise tier ERP system

Technical & Core Competencies

• GAAP Understanding: Strong foundation of knowledge and ability to adhere to GAAP, with specific focus on Revenue Recognition and COGS matching principles.
• Excel Competency: Above-average proficiency in Microsoft Excel for data manipulation and reporting.
• ERP & CRM Experience: Ability to efficiently navigate internal systems including ERPs and CRMs
• Communication Skills: Strong, professional communication skills with a customer-service-oriented approach to problem-solving and collections.
• Organization: Excellent organizational skills and attention to detail.

Preferred Qualifications

• Experience with NetSuite and HubSpot
• Experience with the UKG Ready platform
• Experience with deferred revenue accounting
• Experience with insurance claims accounting
• Experience with Power BI

Physical Requirements

• Stationary Position: Prolonged periods sitting or standing at a desk and working on a computer (up to 8 hours per day).
• Equipment Operation: Daily operation of standard office productivity equipment, including a computer, keyboard, mouse, monitor, and phone.
• Communication: Frequent verbal and written communication with team members and clients via email, instant message, video conferencing platforms, and phone.
• Visual Acuity: Ability to view a computer screen and read digital documents and financial spreadsheets for extended periods, including reviewing multi-line data for discrepancies.
• Sustained Task Performance: Ability to complete tasks requiring close review of financial data — such as account reconciliations, variance analysis, and journal entry review — during work sessions
• Lifting & Moving: Occasional lifting or moving of office items, files, or computer equipment weighing up to 15 pounds.