Account Specialist

Jvis USA, Llc; Michigan; On-site; USD 52,000 - 68,000; Full time

Job summary

Jvis USA, LLC seeks a diligent Account Specialist to support Program Managers with contracts, pricing, and tool tracking for invoicing. This role reports to the Vice-President of Finance and participates in continuous improvement while ensuring compliance with quality standards.

The ideal candidate has a Bachelor’s degree in Finance or Accounting and at least two years of experience, preferably in automotive supply. Proficiency in Word, Excel, CMS, Tool Tracking, and Outlook is required.

Qualifications

• Bachelor’s Degree in Finance/Accounting required.
• Minimum of two years’ experience.
• Automotive supply experience preferred.
• Proficient in Word, Excel, CMS, Tool Tracking and Outlook.

Responsibilities

• Receive and maintain piece price contracts.
• Assign internal part numbers in CMS and enter pricing.
• Run Retro for pricing and send to accounting.
• Update price in piece price tracking (Excel).
• Distribute contracts to Program Managers.
• File contracts by program.
• Receive and maintain tooling contracts.
• Enter dollar amount of open tooling on OFIC.
• Distribute purchase orders to program managers.
• Request accounting to invoice the customer.
• Track invoices until they are paid.
• Assist program managers with entering pricing in quest tool tracking as necessary.
• Coordinate weekly meetings with program managers to address open issues.
• Constant interaction with program managers.
• Prepare weekly reports for the Vice President of the company.
• Engage in continuous improvement opportunities as required.
• Maintain compliance of IATF 16949 / ISO 9001 / ISO 14001.
• Follows all safety, housekeeping (5S) and company policies and procedures.
• Coordinates and maintains all job responsibilities in a continuous and flexible manner and performs other related duties and job assignments as required.

Education

Bachelor’s Degree in Finance / Accounting

Tools

Word

Excel

CMS

Tool Tracking

Outlook

Job description

SUMMARY

The Account Specialist works with Program Managers to ensure that purchase orders (contracts) have the correct job numbers, piece pricing and tool tracking up to full p-pap to allow for invoicing. Reports directly to the Vice-President of Finance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receive and maintain piece price contracts
• Assign internal part numbers in CMS and enter pricing
• Run Retro for pricing and sent to the accounting department
• Update price in piece price tracking (Excel spreadsheet)
• Distribute contracts to Program Managers
• File contracts by program
• Receive and maintain tooling contracts
• Enter dollar amount of open tooling on OFIC (open issues)
• Distribute purchase orders to program managers
• Request accounting to invoice the customer
• Track invoices until they are paid
• Assist program managers with entering pricing in quest tool tracking as necessary
• Coordinate weekly meetings with program managers to address open issues.
• Constant interaction with program managers
• Prepare weekly reports for the Vice President of the company
• Engage in continuous improvement opportunities as required.
• Maintain compliance of IATF 16949 / ISO 9001 / ISO 14001.
• Follows all safety, housekeeping (5S) and company policies and procedures.
• Coordinates and maintains all job responsibilities in a continuous and flexible manner and performs other related duties and job assignments as required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Must have a Bachelor’s Degree in Finance / Accounting. Minimum of two years’ experience. Automotive supply experience preferred.

Proficient in use of a computer and common office software (i.e. Word, Excel, CMS, Tool Tracking and Outlook, etc.). Ability to work in a self-directed environment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.