Account Solutions Representative - Northbrook/Bernard Weinger

JCC Chicago; Northbrook (IL); Hybrid; USD 31,000 - 37,000; Full time

Benefits offered by this job

Flexible Work Schedule

Health, dental, and vision insurance

401(K) plan with matching

Life insurance & disability coverage

Paid time off & holidays

EAP

Job summary

The Hecktman Family JCCs of Chicago is seeking an Account Solutions Representative to deliver excellent customer service, manage registrations and payments in our CRM, and support daily operations from our Northbrook location. The role supports the Customer Solutions Department and reports to the Manager, Customer Solutions.

Join a union clerical, non-exempt team with hybrid work options, and opportunities to optimize billing, collections, and member experiences across departments.

Qualifications

• Associates degree or equivalent with 2–4 years of experience required.
• High school diploma with 5+ years of clerical/data management experience accepted.
• Strong data entry, organizational and problem-solving abilities.

Responsibilities

• Provide customers with high-level service via ticket system, phone, text, and chat.
• Enter program registrations into CRM, process payments, and manage refunds.
• Maintain customer accounts, update information, and manage cancellations.
• Audit rosters, verify attendance and payment histories.
• Cross-sell and upsell offerings across departments as a resource to programs.
• Handle ad hoc information requests for various organizational levels.
• Ensure confidentiality and accurate data handling in daily operations.

Skills

Customer service

Data entry

Analytical thinking

Microsoft Office

CRM systems

Salesforce

Attention to detail

Time management

Education

Associates Degree in Business Administration or related field

High School Diploma with 5+ years clerical/data management

Tools

Salesforce

Job description

Reports to: Manager, Customer Solutions

The Account Solutions Representative, a key role within the agency’s Customer Solutions Department, is instrumental in establishing an organizational culture where community members are at the forefront of all we do. The Account Solutions Representative ensures the customer receives the highest level of service and will work diligently to take ownership of any issues the customer may have. The Account Solutions Representative maintains the agency’s CRM systems, ensuring correct and accurate registrations, payments, refunds, cancellations, and promoting best practices of customer experience for daily operations.

At the Hecktman Family JCCs of Chicago, we are focused on growing good kids, building communities, and educating ourselves on the past to make a difference for the future. The largest JCC in North America, Hecktman Family JCCs of Chicago offers a life-affirming journey that builds on the richness and power of Jewish values and continues to reimagine them for a more connected, inspired community.

Key Essential Job Duties:

• Embrace and integrate the agency’s customer service model and expectations into their daily interactions with the community members we serve.
• Provide customers (both internal colleagues and external community members) with the highest level of customer service via the support ticket system, phone, text, and online chat.
• Provide customers with account information, tax statements, invoices, payment history, etc.
• Enter program registrations into CRM systems; process payments; set up payment plans; and program changes, refunds and cancellations.
• Facilitate account maintenance as it pertains to updating customer information, member merges, notes & alerts, troubleshooting online issues, etc.
• Connect with families regarding outstanding balances and declined payments to establish collection arrangements and payment plans.
• Perform audits of program rosters, verifying attendance and payment.
• Serve as a resource for agency programs and actively cross-sell and upsell offerings across departments.
• Perform ad hoc information requests for various levels of the organization.

Marginal Job Duties:

• Other duties as assigned.

Physical Requirements:

• Repetitive movement of arms and hands to operate computer, keyboard and mouse.
• Able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Vision: must be able to distinguish between colors, shades and brightness, with the ability to focus.
• React with physical and mental alertness in emergency situations and assist in evacuation of building.

Days/Hours:

Monday–Friday, 9:00 a.m.–5:00 p.m., at Bernard Weinger JCC in Northbrook, with the option to work remotely one day per week.

Job Category:

Union Clerical, Non-exempt

Hourly Rate:

$22.66 - $26.66

Direct Reports (Titles and FTE%):

N/A

Indirect Reports (Titles and FTE%):

N/A

Education Qualifications:

• Associates Degree in Business Administration, or related field with 2-4 years experience (required)
• High School Diploma with 5+ years experience in clerical / information data management.

Previous Experience:

• Minimum 3 years of administrative and database management experience required (Salesforce/other CRM as an added plus).
• Previous bookkeeping and/or accounting work preferred.

Other Requirements:

• Must demonstrate the ability to analyze and solve problems with a strong work ethic and commitment to a quality work product.
• Strong data entry and numbers aptitude.
• Process-oriented with strong analytical thinking and attention to detail.
• Excellent customer service skills (both on the phone and face-to-face).
• Ability to maintain client confidentiality and sensitive listening skills.
• High level of proficiency using Microsoft Office (Excel, Word), databases with the ability to learn other systems as necessary.
• Excellent oral and written communication skills.
• Excellent organizational skills.
• Ability to set goals and prioritize.
• Demonstrated follow-up and follow-through.
• Time-management skills.
• Conflict resolution skills.

Employee Benefits:

The Hecktman Family JCCs of Chicago offers a suite of comprehensive benefits to full-time staff including:

• Flexible Work Schedule
• Health, dental, and vision insurance
• Participation in a 401(K) plan with matching contributions
• Life insurance and short/long term disability coverage
• Generous paid time off, sick time, and paid observance of secular and Jewish religious holidays
• Employee Assistance Program (EAP)

Uniquely JCC Benefits

• Free fitness membership at JCC Chicago community centers and aquatics facilities
• Meaningful discounts on JCC Chicago programming, including day and overnight camp, Early Childhood, and event rentals
• Professional development opportunities with the JUF/Jewish Federation