Collections & Accounts Receivable Clerk

The J; Olathe (KS); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Paid time off

Holiday pay

Retirement plan with match

Free family Fitness Center membership

Job summary

The J is seeking a Collections & Accounts Receivable Clerk to organize and manage AR functions for program activities, ensuring timely recording of payments and follow-up with customers on past-due accounts. You will generate monthly invoicing, monitor aging reports, and process payments into our information systems while maintaining accuracy and confidentiality in a busy office environment.

Full-time schedule Monday–Friday, with benefits including medical/dental/vision, paid time off, holiday

Qualifications

• :
• Excellent verbal and written communication skills.

Responsibilities

• Utilize effective communication skills to interact with customers, address payment inquiries, and follow up on past-due accounts.
• Prepare and send monthly invoicing for all program departments and agencies.
• Monitor accounts receivable aging reports to identify outstanding balances and follow up on overdue payments.
• Determine proper designation for receipt of checks and electronic deposits to ensure payments are recorded correctly in information systems.
• Process manual journal entries into the general ledger accounting system.
• Prepare and analyze general ledger account reconciliations including bank and other accounts.
• Cover duties of other team members within the accounting department.
• Prepare audit support schedules.
• Assist with other projects as requested.

Skills

Effective communication

Problem solving

Organized and detail-oriented

Time management

Confidentiality

Adaptability

Tools

MS Excel

MS Word

10-key by touch

Job description

Description

The Collections & Accounts Receivable Clerk is responsible for organizing and managing the accounts receivable functions related to specific program activities and ensuring that all payment receipts are accounted for timely and accurately. This individual will spend most of their time following up with customers who need to update their payment information and those with past-due accounts.

Schedule

• Full-Time, Monday-Friday daytime hours, scheduled 40 hours per week

Full-Time Benefits

• Medical, dental, vision, life, long term disability insurance
• Paid time off
• Holiday pay
• Retirement plan with employer contribution and match
• Free family membership to the Fitness Center

Essential Functions

• Utilize effective communication skills to interact with customers, address payment inquiries, and follow up on past-due accounts.
• Prepare and send monthly invoicing for all program departments and agencies.
• Monitor accounts receivable aging reports to identify outstanding balances and follow up on overdue payments.
• Determine proper designation for receipt of checks and electronic deposits to make sure that all payments are properly recorded in the appropriate information systems.
• Process manual journal entries into the general ledger accounting system.
• Prepare and analyze general ledger account reconciliations which includes both bank accounts and other accounts.
• Cover duties of other team members within the accounting department.
• Prepare appropriate audit support schedules.
• Assist with other projects as requested.

Requirements

• Communicate and interact effectively with others in a professional manner
• Excellent verbal and written communication skills
• Strong problem-solving skills, documentation skills
• Organized, accurate, and detail-oriented
• 3+ years of accounting or bookkeeping experience
• Knowledge of basic accounting principles
• Ability to analytically research and solve complex problems
• Strong time management skills and understanding a sense of urgency
• Ability to adapt and master new software quickly
• Maintain confidentiality
• Proficient in MS Excel and Word and 10-key by touch

Physical Requirements

This position primarily works in an indoor, office, and desk environment. The job involves constant sitting (though standing up as desired is also an option), repetitive motions and hand/eye coordination to operate computer, mouse, keyboard or similar equipment for data entry and related daily work. Also includes frequent talking and hearing to communicate ideas with coworkers.

About The J

The J is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The J is Shabbat-Observant Friendly.

The mission of The J is to build a strong, vibrant and inclusive community that enhances wellness, meaning and joy based on Jewish values, heritage and culture. The J operates on these values:

• Welcoming + Inclusive - We are welcoming, inclusive and nurturing. We invite all to join us in making connections and lifelong friendships.
• Building Community - We believe in the strength of community and we seek to cultivate a sense of belonging in all we do.
• Enriching Mind + Body + Soul - We help individuals live a physically, intellectually, and emotionally healthy lifestyle.
• Passing on Jewish Culture + History - We celebrate and pass on the values, culture, history, and traditions of the Jewish people.
• Treat Others As You Wish To Be Treated - We treat everyone with respect, dignity and loving kindness.