Account Representative - State Farm Agent Team Member

Shawn Fischer - State Farm Agent; Chesapeake (VA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

401(k) Plan

Job summary

AVMAC LLC is seeking a Junior Buyer to support the procurement team by assisting in purchasing, supplier relationships, and supporting the Purchasing Agent and Senior Buyer. This temporary, full-time position offers potential conversion to permanent status and involves FAR-compliant purchasing for MARAD programs.

Responsibilities include RFQ support, vendor coordination, shipment monitoring, documentation in FAR, and liaison with accounting on invoices and travel-related expenses.

Qualifications

• Minimum of 5 years of experience in purchasing and administrative duties.
• MS Office proficiency with intermediate MS Excel skills.
• Knowledge of the Federal Acquisition Regulations (FAR).
• Familiarity with NSE, Costpoint/Deltek and ADP software is a plus.

Responsibilities

• Assist in purchasing RFQs and procurement actions to support MARAD RRF program.
• Establish and maintain relationships with vendors and team members.
• Monitor shipments and follow up on undelivered items to ensure on-time delivery.
• Maintain receiving documentation in accordance with FAR.
• Reconcile vendor invoices with accounting for payments.

Skills

Purchasing experience

MS Excel

Tools

NSE (ABS Nautical System)

Costpoint/Deltek

ADP software

Job description

Position Summary:

Seeking a Junior Buyer to support the procurement team by assisting in purchasing, supplier relationships, and supporting the Purchasing Agent and Senior Buyer.

This position is a temporary position with full-time hours, possible opportunity to move to permanent full time.

Essential Duties and Responsibilities:

• Assists in purchasing RFQs and procurement actions in support of MARAD RRF program. Establish and maintain working relationships with vendors, suppliers, and team.
• Collaborate with Purchasing Manager and Procurement team to guarantee cost-effective purchasing that is compliant with Federal Acquisition Regulations (FAR).
• Monitors shipments to ensure that items come in on time, and in the event of problems, track shipments and follow-up on undelivered items.
• Maintain receiving documentation in accordance with FAR requirements.
• Reconcile invoices from vendors and coordinate with accounting for invoice payments.
• Assist in the review of team expenses for compliance with travel policies.
• Track timeliness and delinquency of expenses not submitted by the team.
• Assist in any travel and expense report questions.
• Coordinate timely submission of travel requests and ensure travel arrangements are made for the team.
• Maintain and update assigned purchasing reports, including the recurring Weekly Purchasing Report and SDSR Report. Research and correct routine discrepancies, maintain accurate supporting documentation, and elevate material, recurring, compliance-related, or audit-significant issues to the Purchasing Agent and Purchasing Manager.

Qualifications, Knowledge and Skills Required:

• A minimum of 5 years of experience in purchasing and administrative duties.
• Computer proficiency in MS Office business applications, with intermediate-level ability in MS EXCEL.
• Knowledge of the Federal Acquisition Regulations (FAR).
• Knowledge of ABS Nautical System Enterprise (NSE), Costpoint/Deltek and ADP software is a plus.

Physical and Environmental Requirements:

• Work may require frequent bending, reaching and climbing.
• May frequently lift and carry items weighing up to fifty pounds and occasionally lift heavier items with the assistance of other workers.
• Work may be performed on top or under equipment in cramped or awkward positions.

What We Offer:

• Benefits offered include Medical, Dental, and Vision insurance
• Employer-paid Life insurance, long-term disability and short-term disability
• Paid time off -including 11 Holidays (8 hours per holiday)
• Participation in the AVMAC LLC 401(k) plan

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

AVMAC is an equal opportunity employer. We are committed to a diverse workplace and affirm equal opportunity for all qualified applicants in accordance with applicable law, including affirmative action for qualified individuals with disabilities and veterans.