Account Receivable Clerk

Pwiworks; Nappanee (IN); Hybrid; USD 37,000 - 50,000; Full time

Benefits offered by this job

Paid time off

401(k) company match

Health insurance (medical, dental, and

Vision coverage

Wellness Reimbursement

On-the-job training

Job summary

PWI is seeking an organized Accounts Receivable Clerk to support the Office Manager with invoicing, aging monitoring, and posting customer payments to ensure healthy cash flow across operations in Nappanee, Indiana.

Requirements include 1–2 years in AR/billing or bookkeeping and proficiency with Microsoft 365 and QuickBooks. On-site work with light physical tasks and some overtime is expected; benefits include PTO, 401(k) with match, health/dental/vision options, and training.

Qualifications

• 1–2 years of accounts receivable, billing, or bookkeeping experience preferred.
• Associate’s or Bachelor’s degree in accounting/finance or related field preferred but not required.
• Proficient with Microsoft 365 (Excel, Outlook, etc.) and accounting software/ERP systems.

Responsibilities

• Generate and send customer invoices promptly and accurately.
• Monitor AR aging and follow up on past-due balances.
• Post customer payments and apply them to invoices.
• Research and resolve billing discrepancies, short pays, and disputed invoices.
• Maintain organized AR records and respond to customer inquiries regarding balances.
• Communicate collection status with the Office Manager on problem accounts.
• Process new customer credit applications and coordinate credit approvals.
• Maintain accurate sales tax records and exemption certificates on customer accounts.

Skills

Detail-oriented

Microsoft 365

Excel

QuickBooks

Education

Associate's or Bachelor's degree in accounting/finance

Tools

QuickBooks

Microsoft BC

Job description

Be the steady hand behind every invoice and payment

PWI is seeking an organized, detail-oriented Accounts Receivable Clerk to support the Office Manager in managing the company’s accounts receivable function. This role is responsible for invoicing customers, monitoring aging reports, following up on past-due accounts, and maintaining accurate AR records to support healthy cash flow across PWI’s operations.

Responsibilities

• Generate and send customer invoices in a timely and accurate manner
• Monitor accounts receivable aging and proactively follow up on past-due balances
• Post customer payments and apply them to the correct invoices/accounts
• Research and resolve billing discrepancies, short pays, and disputed invoices
• Maintain organized AR records and respond to customer inquiries regarding balances
• Communicate regularly with the Office Manager on collection status and problem accounts
• Process new customer credit applications and coordinate credit approvals
• Maintain accurate sales tax records and exemption certificates on customer accounts

Requirements

To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Character

• Detail-oriented, organized, persistent, professional, and comfortable with respectful but firm follow-up communication

Education or Experience

• 1-2 years of accounts receivable, billing, or bookkeeping experience preferred
• Associate’s or Bachelor’s degree in accounting, finance or related field preferred but not required

Other Skills & Abilities

• Proficient with Microsoft 365 (Excel, Outlook, Etc.)
• Experience with Accounting Software/ERP Software (QuickBooks, Microsoft BC, Etc)

Physical Abilities

• While performing the duties of this job, the employee is regularly required to stand, walk, climb, stoop, kneel, crouch, reach, and use hands and fingers to handle or free objects.
• The use of common hand tools and occasionally sharp tools is involved.
• The employee is frequently required to talk, hear, and communicate with other employees both in person and while using a telephone.
• The employee must be able to move and/or lift objects up to 50 pounds often.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

Cognitive and Communication Abilities

• Able to perform basic math using money, weight, and distance measurements.
• Able to communicate and present information in one-on-one and small group situations to customers, clients, and other employees in both verbal and written forms.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or blueprint form.

Location

• Willing to work on-site at PWI in Nappanee, Indiana

Job Details and Benefits

• Positive work environment where culture and Core Values are the highest priority
• Full-Time status with potential for overtime
• Paid time off, with up to 3 weeks of paid vacation with tenure
• 401 (k) retirement plan with up to 4% company match
• Employer-sponsored individual health insurance, with options for dental and vision
• Wellness Reimbursement
• Paid birthdays off and 7 years employed all-inclusive vacation package
• On-the-job training provided

Compensation

$18-$24/HR + regular overtime and annual profit-sharing bonus

PWI’s most vital concerns are the safety, health, and wellbeing of its employees and all people who come into contact with its workforce, property, and/or its products, and services. In light of this, as a part of PWI's hiring process, PWI may make all job offers contingent upon results from various checks including background checks, drug screens, reference checks, previous employment checks, and driving record checks (dependent upon position applied for). Our PWI team also takes part in ongoing periodic drug screens whether through random draw, reasonable cause, or post-accident testing.

I understand and acknowledge that any job offer may be contingent upon additional screening as indicated above. *