Account Payable Specialist

Center for Transforming Lives; Fort Worth (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Parental leave

Job summary

The Center for Transforming Lives in Fort Worth, Texas is seeking an experienced Accounts Payable Specialist responsible for processing transactions, maintaining accurate records, and ensuring timely payments to vendors. The ideal candidate should have a solid understanding of accounting principles and relevant work experience.

This role involves communication with various departments to facilitate timely payment processing and requires familiarity with internal policies surrounding finances. An emphasis on organization and efficiency is essential.

Qualifications

• Completion of Intermediate Accounting I and II required.
• 2 years of experience in an accounting role preferred.
• Demonstrated knowledge of accounts payable and accounts receivable concepts.

Responsibilities

• Process accounts payable transactions accurately.
• Communicate with vendors and staff regarding payments.
• Reconcile invoices and manage records for audit processes.
• Support budget preparation with detailed expense gathering.
• Assist in training new staff on accounting procedures.

Skills

Knowledge of accounting principles

Experience with financial software

Organizational skills

Ability to troubleshoot accounting tasks

Education

Bachelor’s degree in accounting or equivalent experience

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• Parental leave
• Training & development

SUMMARY

The Accounts payable specialist is responsible for the completion of daily, weekly, monthly, and annual tasks related to processing and proper recording and record-keeping of accounts payable transactions. This role effectively communicates with vendors and internal departments, so that timely payments and expenses are captured accurately.

RESPONSIBILITIES

• Works collaboratively with the accounting department staff and other relevant staff to carry out daily, monthly, and annual tasks of accounting, and related support systems.
• Effectively communicates matters of significance and business impact to the Lead Staff Accountant and CFO immediately when identified; and communicates regularly, professionally, and timely with CTL personnel and volunteers about assigned accounting or operations responsibilities.
• Apply knowledge of CTL accounts payable and related expense policies and procedures, and related supporting documents in the function of daily, weekly, monthly, and annual responsibilities.
• Accounts Payable processing and reconciliation.
• Ensuring that timely payments are made for any vendor issuing an invoice/bill, via check or online.
• Have contact with various vendors who provide supporting documentation via email, mail, or phone.
• Allocate expenses properly to departments and grants, so that budgeting and billing is reflected accurately.
• Know the CTL policies, approval limits, and supporting documentation required for purchases.
• Reconcile credit card transactions; have contact with card holders for any discrepancies.
• File maintenance for all AP payment documentation.
• Annual support of the CFO in the budget process; gather expense detail for CTL departments and the audit and single audit process.
• Provide backup support to the Lead Staff Accountant for AP processing and the Billing Specialist for grant billing.
• Maintain relationships with departments to ensure timely bills are paid and continuously seek efficiency improvements in the AP processes.
• Provide support to CTL staff who are new or developing competencies or experiencing challenges with coding and approval processes.
• Maintain awareness of trends and best practices and is proactive in continually acquiring knowledge in fields related to non-profit accounting.

EDUCATION AND EXPERIENCE

• Minimum of successful completion of Intermediate Accounting I and II on a track to obtain a bachelor’s degree in accounting or 2 years of experience in a similar position required. Demonstrated knowledge of accounts payable and accounts receivable concepts and accounting rules.

KNOWLEDGE, SKILLS, ABILITIES

• Demonstrated knowledge of basic accounting principles such as debits, credits, account reconciliations, and matching requirements of Generally Accepted Accounting Principles (GAAP).
• Basic understanding of Generally Accepted Accounting Principles (GAAP) and financial software.
• Ability to troubleshoot difficult tasks within an accounting system using software support available.
• Ability to create and maintain effective and organized filing systems for various accounting documents.