Account Payable Assistant

Hawksmoor - Chicago; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Hawksmoor - Chicago is seeking an Accounts Payable Specialist to join our Chicago team. You will process invoices, manage vendor records, and assist with month-end close in a fast-paced hospitality environment.

The ideal candidate has at least two years of large-company AP experience, a high school diploma, and familiarity with ERP systems such as Microsoft Dynamics, SAP, or Oracle. Restaurant experience is preferred.

Qualifications

• High school diploma required; college accounting courses preferred.
• Two years of large-company accounts payable experience required.
• Restaurant experience preferred.
• Experience with ERP systems (MS Dynamics, SAP, Oracle, PeopleSoft, SAGE, R365) preferred.

Responsibilities

• Review all invoices for documentation and approval prior to processing.
• Code and enter invoices into accounting system.
• Maintain vendor setup and records as needed.
• Reconcile vendor statements, research and communicate/correct discrepancies.
• Assist in month-end close activities and liaise with 3rd party accountants to resolve issues.

Skills

AP systems

Microsoft Office

Data analysis

Time management

Communication

Attention to detail

Education

High school diploma

Accounting coursework

Tools

Microsoft Dynamics

SAP

Oracle

PeopleSoft

SAGE

R365

Job description

Hawksmoor began 20 years ago when two childhood friends set out to open a restaurant in London serving the best steak they could find, alongside great cocktails and genuinely warm hospitality. Since then, we have grown into one of the most respected restaurant groups in the UK and Ireland. Despite that growth, we remain a founder-led business, with a strong sense of who we are and how we do things. We were recently named the 2nd Best Steakhouse Group in the World for the second year running and are proud to be known not just for our food, but for the way we make people feel when they visit us. In the US, we currently have restaurants in New York and Chicago, with Boston opening in September 2026. Each market is at a different stage of its development, from a well-established restaurant in New York, to a growing presence in Chicago, through to the launch of Boston which opens in September. We are seeking to hire an Accounts Payable Specialist to be based in Chicago. This position will perform the duties and functions of accounts payable including processing invoices, expenses, creating reports and assisting with period and quarterly close. Essential

Responsibilities

• Reviewall invoices for appropriate documentation and approval prior to processing
• Codeand enter invoice into accounting system
• Maintainvendor set up and records as needed
• Reconcilevendor statements, research and communicate/correct discrepancies
• Reviewdaily mail
• Respondto all vendor inquiries
• Assistin month end close activities such as company credit card statement receiptmatching, invoice posting to deadline and liaise with 3rd partyaccountants to resolve issues and chase up missing invoices and information
• Assist with accounting related projects as assigned Technical Knowledge/

Skills

• Workingknowledge of accounts payable/general ledger systems and procedures
• Proficientin Microsoft Office - Excel, Word
• Strongproblem-solving skills, basic accounting principles knowledge, documentationskills, research and resolution skills, data analysis and multi-tasking skills
• Abilityto perform mathematical computations (percentages, fractions, addition,subtraction, multiplication and division) quickly and accurately
• Musthave strong work ethics, and professional attitude, and bedetail oriented, andreliable
• Mustbe well organized and a self-starter
• Possessstrong organizational and time management skills
• Abilityto communicate effectively verbally and in writing
• Interactwith employees and vendors in a professional manner
• Abilityto work independently and with a team in a fast-paced and high-volumeenvironment with emphasis on accuracy and timeliness Education /

Experience

Minimum:

• Highschool diploma required, college courses in Accounting preferred
• Two(2) years large company Accounts Payable experience required
• Restaurant experience preferred
• Experience/knowledgeof using an Accounting ERP preferred (e.g. Microsoft Dynamics, SAP, Oracle,Peoplesoft, SAGE, R365)