Account Manager, Meeting Operations

NHS Global Events; Chicago (IL); Hybrid; USD 117,000 - 143,000; Full time

Job summary

NHS Global Events is seeking a skilled Account Manager, Meeting Operations to lead planning for meetings and events. The ideal candidate will have strong organizational skills, experience in the meeting industry, and the ability to manage multiple projects. You will collaborate with clients and ensure successful event execution while adhering to tight deadlines and budget constraints. With a hybrid work schedule and opportunities for professional development, this role is perfect for those looking to grow in a dynamic environment.

Benefits

Hybrid Work Schedule

Flexible Working Hours

Summer Friday Early Close

Employee Sabbatical

Monthly Cell Phone Allowance

Financial Support for Professional Development

Travel Opportunities

Company Profit Sharing

Qualifications

• 5+ years experience in meeting planning required.
• Proficiency in virtual event management.
• Strong knowledge of meeting and tradeshow industry.

Responsibilities

• Manage all logistics of meeting planning and execution.
• Serve as main client contact to exceed service expectations.
• Travel regularly to oversee meeting logistics.

Skills

Project Management

Customer Service

Detail Orientation

Organizational Skills

Communication

Education

Bachelor’s Degree or equivalent

Tools

Microsoft Office

Virtual Event Platforms

Job description

NHS Global Events is a meeting management, consulting and hotel sourcing firm seeking an experienced, organized, and enthusiastic Account Manager, Meeting Operations (Meeting & Events Planner) to support our growing Meeting and Events Services team.

The primary responsibility of this position is to work both individually and within a team to provide flawless logistical meeting management planning and execution for our clients, which ultimately leads to a successful meeting, event, or conference experience.

The right individual for this position is well-organized, detail-oriented, has highly developed customer service skills, and is able to prioritize and manage multiple projects and clients at one time. Must be able to effectively perform within tight time constraints, accept changes with short notice and tolerate frequent interruptions while maintaining a positive and enthusiastic outlook. Must be willing and able to travel domestically or internationally on a regular basis, including occasional weekends.

RESPONSIBILITIES:

• Manage all meeting logistic aspects including, and not limited to, budgeting, air and ground travel, hotel accommodations, food and beverage, audio visual, temporary staff, décor & entertainment, activities, special events, off-site events, trade shows/ exhibitions, etc.
• Utilize and maintain all existing meeting planning templates, including meeting specs, budget, production schedules, rooming list, manifests, payment log, etc.
• Work with and delegate to other meeting planning team members to accomplish all meeting initiatives
• Serve as main point of contact with client with determination to exceed customer service expectations in all aspects of meeting planning
• Hotel and venue site selection and contracting
• Sourcing and contracting with outside vendors based on program needs
• Manage all contracted vendors through meeting completion
• Create, modify, and manage online registration websites and mobile applications, as needed
• Develop printed materials, digital materials, manage social media, etc. for any meeting marketing required
• Occasional virtual meeting management including platform recommendation and creation, oversight, and execution
• Travel on-site to execute meeting and oversee all aspects of meeting logistics
• Follow internal policies and procedures for timely execution and submission of deliverables, such as monthly expense reports, time tracking of program work, and post-conference reviews
• Actively pursue opportunities to build and maintain strong relationships with suppliers to increase in-depth understanding of global/local event locations and industry trends through active participation in approved industry events
• Post-meeting management including meeting report and billing reconciliation of all invoices and meeting expenses

REQUIREMENTS:

• 5 or more years’ experience in meeting planning and execution for corporate, association and/or incentive events required
• Strong knowledge of the Meeting and Tradeshow industry as well as current trends in the industry
• Proficiency in project management and multi-tasking with minimal supervision
• Ability to manage virtual event platforms including Zoom, Teams, etc.
• Availability to travel 30% of the year with trips averaging 4-6 days, including approximately 5-7 weekends per year
• Proficiency in Microsoft Office, including Word and Excel
• Demonstrated excellence with verbal and written communication skills
• Strong business acumen and financial negotiating skill
• Sharp attention to detail with strong organizational skills
• Bachelor’s Degree or equivalent required

REPORTING:

The Account Manager, Meeting Operations, will report directly to the Manager, Meeting Operations

COMPANY BENEFITS:

• Hybrid Work Schedule
• Flexible Working Hours
• Summer Friday Early Close at 12pm (Memorial Day - Labor Day)
• Employee Sabbatical (1-week earned after 5-years’ service & 1-month earned after 10-years’ service)
• Monthly Cell Phone Allowance
• Financial Support for Professional Development
• Financial Support for Industry Event Attendance
• Travel Opportunities to Attend Supplier Familiarization “FAM” & Industry Educational Trips
• Company Profit Sharing

NHS Global Events provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Business Development

• Industries

  Events Services

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