Account Coordinator - San Diego

Hire Score LLC; San Diego (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

Hire Score LLC is conducting a confidential search for an Account Coordinator in San Diego, CA to support a fast-moving packaging, manufacturing, and distribution organization. You will manage client product portfolios, process orders, coordinate shipments, and ensure accurate documentation throughout the order lifecycle.

This role requires strong Excel skills, ERP experience, and comfort working with large SKU catalogs.

Qualifications

• Strong Excel proficiency with formulas, PivotTables, VLOOKUPs and data organization.
• Ability to manage hundreds/thousands of SKUs and detailed pricing grids.
• ERP systems experience (Epicor, NetSuite, SAP, Oracle, or Microsoft Dynamics).
• Experience handling high-volume parts, SKUs, or inventory.
• Excellent communication and collaborative skills.
• Comfortable interacting with multiple clients, suppliers, and internal teams.
• Ability to juggle multiple accounts and priorities quickly.
• Bilingual English/Spanish a plus but not required.

Responsibilities

• Manage client product portfolios with accuracy and ownership.
• Compose and manage client and supplier correspondence.
• Process orders, maintain spreadsheets, track projects, and support budget management.
• Coordinate shipments via land, air, or sea.
• Process ISO documents, RMAs, non-conformance reports, and quality action plans.
• Capture freight invoices, inventory documents, and warehouse receipts/releases in the ERP system.
• Partner with corporate departments to ensure timely billing and invoice collection.
• Support multiple sales agents with varying books of business.
• Collaborate with sales, project managers, suppliers, warehouse personnel, and corporate teams.

Skills

Excel proficiency

Client interaction

Documentation

Budget support

Tools

Epicor ERP

NetSuite ERP

SAP ERP

Oracle ERP

Microsoft Dynamics

Job description

Confidential Search – Account Coordinator (San Diego, CA)

Our recruiting firm is conducting a confidential search on behalf of a major national packaging, manufacturing, and distribution organization. This role supports a fast‑moving, high‑volume custom product environment.

About the Role

The Account Coordinator manages client product portfolios, processes orders, supports sales teams, and ensures accurate documentation throughout the order lifecycle. This position requires strong Excel skills, ERP experience, and comfort working with large SKU catalogs. The role is highly collaborative and involves daily interaction with clients, suppliers, warehouse teams, and internal departments.

Key Responsibilities

• Manage client product and business portfolios with accuracy and ownership
• Compose and manage client and supplier correspondence
• Process orders, maintain spreadsheets, track projects, and support budget managementCoordinate shipments via land, air, or sea
• Process ISO documents, RMAs, non‑conformance reports, and quality action plans
• Capture freight invoices, inventory documents, and warehouse receipts/releases in the ERP system
• Partner with corporate departments to ensure timely billing and invoice collection
• Support multiple sales agents with varying books of business
• Collaborate with sales, project managers, suppliers, warehouse personnel, and corporate teams

Required Skills & Experience

• Strong Excel proficiency: formulas, PivotTables, VLOOKUPs, formatting, and data organization
• Ability to work with hundreds or thousands of SKUs and detailed pricing grids
• ERP experience (such as: Epicor, NetSuite, SAP, Oracle, or Microsoft Dynamics, etc.)
• Experience managing high‑volume parts, SKUs, or inventory
• Strong communication skills and a collaborative, team‑oriented personality
• Comfortable interacting with multiple clients, customers, and internal teams
• Ability to juggle multiple accounts and shift priorities quickly
• Bilingual English/Spanish is a plus but not required
• Structured training and strong mentorship
• Casual dress code

Compensation

$70,000 – $85,000 per year, depending on experience.