Account Assistant

Acro Service Corp; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Acro Service Corp in Indianapolis seeks an experienced clerical/financial specialist with 5+ years of experience to manage agency financial records, budgets, and cash handling. The role requires accuracy, discretion, and strong written and verbal communication as you handle vouchers, deposits, and financial reporting.

You will work with various office equipment, supervise routine financial operations, and help ensure compliance with contracting and purchasing procedures.

Qualifications

• Knowledge of bookkeeping, auditing, contracts and contracting procedures.
• Familiar with department functions and office procedures.
• Effective written and spoken communication.
• Ability to learn and operate various office equipment.
• Ability to handle money and valuables and maintain confidentiality.

Responsibilities

• Maintains official agency financial records and certifies their accuracy.
• Receives, deposits, distributes, and accounts for monies, securities, or other valuables.
• Prepares monthly, quarterly, and yearly financial reports.
• Negotiates settlement of accounts.
• Writes checks, processes payments, and audits transactions.

Skills

Bookkeeping

Auditing

Contracts

Budget knowledge

Mathematics

Confidentiality

Communication

Public relations

Tools

Office equipment operation

Job description

5 plus years of experience. Responsible for a variety of important and complex clerical functions and responsibility for large sums of money and other valuables.

DUTIES

• Maintains official agency financial records and is responsible for certifying their accuracy
• Exercises limited purchasing and inventory control
• Assists in preparation and control of agency budget
• Receives, deposits, distributes, and accounts for monies, securities, or other valuables
• Authorizes payment of vouchers or prepares voucher for director’s signature
• Writes checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures and performs transactions utilizing the correct department forms and records as needed
• Checks requisitions for quality, quantity, and price per Quantity Purchase Award contract
• Figures monthly profit-loss statement or makes other computations and calculations on agency records
• Prepares monthly, quarterly, and yearly financial reports
• Negotiates settlement of accounts
• Operates all types of office equipment and orders equipment and repairs
• Lets and re-lets leases and arranges auctions, sales and receipt of bids
• Performs related duties as required.

JOB REQUIREMENTS

• Working knowledge of bookkeeping, auditing, contracts and contracting procedures
• Working knowledge of department functions and office procedures
• Effectively communicate, both orally and in writing
• Ability to learn the operation of all kinds of office equipment
• Ability for solving different problems, some of which may not have been previously encountered
• Ability to work under pressure and to practice diplomacy, tact and courtesy
• Ability to maintain confidentiality
• Aptitude for business, mathematics, and public relations
• Ability to accurately handle money and other items of value and eligible to be bonded.