Need only local to Indiana only- Account clerk

American Unit, Inc; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

American Unit, Inc in Indianapolis is seeking an experienced financial clerk to manage official records, cash handling, budgeting support and related duties. You will assist in maintaining accurate agency finances and support auditing processes.

The role involves processing payments, preparing reports, handling confidential information, and ensuring compliance with procedures and regulations. Strong mathematical and communication skills are essential.

Qualifications

• Knowledge of bookkeeping and auditing practices.
• Familiar with contracts and contracting procedures.
• Ability to communicate effectively in writing and speech.
• Ability to learn operation of various office equipment.
• Ability to work under pressure with diplomacy and courtesy.
• Ability to maintain confidentiality and handle values securely.
• Aptitude for business, mathematics and public relations.

Responsibilities

• Maintains official agency financial records and certifies their accuracy.
• Exercises limited purchasing and inventory control.
• Assists in preparation and control of agency budget.
• Receives, deposits, distributes, and accounts for monies, securities, or other valuables.
• Authorizes payment of vouchers or prepares vouchers for director’s signature.
• Writes checks, transmits payments, audits transactions, and processes encumbrances.
• Checks requisitions for quality, quantity, and price per contract.
• Figures monthly profit-loss statements or other financial computations.
• Prepares monthly, quarterly, and yearly financial reports.
• Negotiates settlement of accounts and handles leases and bids.

Skills

Money handling

Communication

Confidentiality

Problem solving

Mathematics

Public relations

Diplomacy

Tools

Office equipment operation

Job description

5 plus years of experience. Responsible for a variety of important and complex clerical functions and responsibility for large sums of money and other valuables.

DUTIES

• Maintains official agency financial records and is responsible for certifying their accuracy
• Exercises limited purchasing and inventory control
• Assists in preparation and control of agency budget
• Receives, deposits, distributes, and accounts for monies, securities, or other valuables
• Authorizes payment of vouchers or prepares voucher for director’s signature
• Writes checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures and performs transactions utilizing the correct department forms and records as needed
• Checks requisitions for quality, quantity, and price per Quantity Purchase Award contract
• Figures monthly profit-loss statement or makes other computations and calculations on agency records
• Prepares monthly, quarterly, and yearly financial reports
• Negotiates settlement of accounts
• Operates all types of office equipment and orders equipment and repairs
• Lets and re-lets leases and arranges auctions, sales and receipt of bids
• Performs related duties as required.

JOB REQUIREMENTS

• Working knowledge of bookkeeping, auditing, contracts and contracting procedures
• Working knowledge of department functions and office procedures
• Effectively communicate, both orally and in writing
• Ability to learn the operation of all kinds of office equipment
• Ability for solving different problems, some of which may not have been previously encountered
• Ability to work under pressure and to practice diplomacy, tact and courtesy
• Ability to maintain confidentiality
• Aptitude for business, mathematics, and public relations
• Ability to accurately handle money and other items of value and eligible to be bonded.

DIFFICULTY OF WORK

The work varies from day to day and involves some independent decisions and applying established procedures and techniques.

RESPONSIBILITY

Incumbent receives general instructions and follows established procedures without further supervision other than minimal need for assistance in performance of duties. Incumbent approves payments and claims on state funds and is responsible for purchases. Incumbent assumes responsibility for work of others in office in absence of director. Work is reviewed on a spot-check basis to ensure compliance with established procedures. Errors, carelessness, and incorrect decisions may result in substantial inconvenience to the employing department and significant adverse effects.

PERSONAL WORK RELATIONSHIPS

Incumbent works with a wide range of persons including supervisor, other employees in organization, other agency personnel, inmates, patients, court personnel, contractors, medical personnel, insurance company representatives, educators, administrators, vendors, buyers, and the general public. The purpose of these relationships is to interpret policy, ensure the accomplishment of duties and services, ascertain that specifications are met, and check for accuracy or correctness of procedures. Incumbent promotes efficiency, facilitates good interpersonal staff relationships, and provides information.