Account Assistant

Career Soft Solutions Inc; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Career Soft Solutions Inc in Indianapolis is seeking an experienced accounting professional to perform a variety of financial record-keeping and transactional duties, including invoice validation, voucher processing, and cash handling.

You will maintain official records, assist in budget control, prepare financial reports, and support procurement tasks in a high-stakes environment, ensuring confidentiality and accuracy in all transactions.

Qualifications

• 5+ years of experience in accounting or related financial roles.
• Experience maintaining financial records and preparation of reports.
• Ability to handle money, values, and sensitive information with discretion.
• Strong written and verbal communication skills.
• Aptitude for mathematics and public relations.
• Familiarity with procurement, vouchers, and contract procedures.

Responsibilities

• Maintains official agency financial records and is responsible for certifying their accuracy.
• Exercises limited purchasing and inventory control.
• Assists in preparation and control of agency budget.
• Receives, deposits, distributes, and accounts for monies, securities, or other valuables.
• Authorizes payment of vouchers or prepares voucher for director’s signature.
• Writes checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures.
• Checks requisitions for quality, quantity, and price per contract.
• Figures monthly profit-loss statements or other computations on agency records.
• Prepares monthly, quarterly, and yearly financial reports.
• Negotiates settlement of accounts.
• Operates office equipment and manages repairs.
• Lets and re-lets leases and arranges auctions, sales and receipt of bids.
• Performs related duties as required.

Skills

Bookkeeping

Auditing

Financial reporting

Communication skills

Problem solving

Job description

Performs a variety of accounting and customer service program duties involving financial record keeping and transactions including invoice validation & approval, vendor database maintenance, reception and call flow routing.

OVERVIEW

5 plus years of experience. Responsible for a variety of important and complex clerical functions and responsibility for large sums of money and other valuables.

DUTIES

• Maintains official agency financial records and is responsible for certifying their accuracy
• Exercises limited purchasing and inventory control
• Assists in preparation and control of agency budget
• Receives, deposits, distributes, and accounts for monies, securities, or other valuables
• Authorizes payment of vouchers or prepares voucher for director’s signature
• Writes checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures and performs transactions utilizing the correct department forms and records as needed
• Checks requisitions for quality, quantity, and price per Quantity Purchase Award contract
• Figures monthly profit-loss statement or makes other computations and calculations on agency records
• Prepares monthly, quarterly, and yearly financial reports
• Negotiates settlement of accounts
• Operates all types of office equipment and orders equipment and repairs
• Lets and re-lets leases and arranges auctions, sales and receipt of bids
• Performs related duties as required.

JOB REQUIREMENTS

• Working knowledge of bookkeeping, auditing, contracts and contracting procedures
• Working knowledge of department functions and office procedures
• Effectively communicate, both orally and in writing
• Ability to learn the operation of all kinds of office equipment
• Ability for solving different problems, some of which may not have been previously encountered
• Ability to work under pressure and to practice diplomacy, tact and courtesy
• Ability to maintain confidentiality
• Aptitude for business, mathematics, and public relations
• Ability to accurately handle money and other items of value and eligible to be bonded.