Accounting Clerk

VIVA USA Inc; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

VIVA USA Inc. is seeking an experienced accounting professional to perform a variety of duties including keeping client financial records, auditing transactions, and assisting in budget preparation.

This on-site role requires accuracy, confidentiality, and the ability to manage sizable monetary transactions. Ideal candidates will have at least 5 years of bookkeeping, accounts payable, budgeting, and financial reporting experience, with proficiency in office procedures and the ability to

Qualifications

• Experience with bookkeeping and auditing processes.
• Ability to manage client financial records and budgets.
• Proficient in accounting systems such as PeopleSoft Financials.
• Strong written and oral communication with discretion.

Responsibilities

• Maintains official client financial records and certifies accuracy.
• Assists in preparation and control of client budgets.
• Receives, deposits, distributes, and accounts for monies and valuables.
• Authorizes payment of vouchers or prepares vouchers for director’s signature.
• Writes checks, transmits payments, audits transactions, and processes encumbrances.

Skills

Bookkeeping

Auditing

Contracts

Budgeting

Written communication

Confidentiality

Tools

PeopleSoft Financials

Auditing systems

Job description

Performs a variety of accounting and customer service program duties involving financial record keeping and transactions including invoice validation & approval, vendor database maintenance, reception and call flow routing.

OVERVIEW

5 plus years of experience. Responsible for a variety of important and complex clerical functions and responsibility for large sums of money and other valuables.

DUTIES

• Maintains official client financial records and is responsible for certifying their accuracy
• Exercises limited purchasing and inventory control
• Assists in preparation and control of client budget
• Receives, deposits, distributes, and accounts for monies, securities, or other valuables
• Authorizes payment of vouchers or prepares voucher for director’s signature
• Writes checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures and performs transactions utilizing the correct department forms and records as needed
• Checks requisitions for quality, quantity, and price per Quantity Purchase Award contract
• Figures monthly profit-loss statement or makes other computations and calculations on client records
• Prepares monthly, quarterly, and yearly financial reports
• Negotiates settlement of accounts
• Operates all types of office equipment and orders equipment and repairs
• Lets and re-lets leases and arranges auctions, sales and receipt of bids
• Performs related duties as required.

JOB REQUIREMENTS

• Working knowledge of bookkeeping, auditing, contracts and contracting procedures
• Working knowledge of client functions and office procedures
• Effectively communicate, both orally and in writing
• Ability to learn the operation of all kinds of office equipment
• Ability for solving different problems, some of which may not have been previously encountered
• Ability to work under pressure and to practice diplomacy, tact and courtesy
• Ability to maintain confidentiality
• Aptitude for business, mathematics, and public relations
• Ability to accurately handle money and other items of value and eligible to be bonded.

Skill - Required / Desired - Amount of Experience

• Prior recordkeeping & bookkeeping experience. - Required - 5 Years
• Accounts payable/voucher processing experience. - Required - 5 Years
• Prior experience with budget preparation and control assistance. - Required - 5 Years
• Prior experience with financial reporting (monthly, quarterly, annual) - Required - 5 Years
• Procurement & contract knowledge - Required - 5 Years
• Able to effectively communicate both orally and in writing. - Required
• Candidate must be eligible to be bonded. - Required
• Prior experience with PeopleSoft Financials. - Highly desired
• Prior experience with auditing systems. - Highly desired

DIFFICULTY OF WORK

The work varies from day to day and involves some independent decisions and applying established procedures and techniques.

RESPONSIBILITY

Incumbent receives general instructions and follows established procedures without further supervision other than minimal need for assistance in performance of duties. Incumbent approves payments and claims on client funds and is responsible for purchases. Incumbent assumes responsibility for work of others in office in absence of director. Work is reviewed on a spot-check basis to ensure compliance with established procedures. Errors, carelessness, and incorrect decisions may result in substantial inconvenience to the employing department and significant adverse effects.

PERSONAL WORK RELATIONSHIPS

Incumbent works with a wide range of persons including supervisor, other employees in organization, other client personnel, inmates, patients, court personnel, contractors, medical personnel, insurance company representatives, educators, administrators, vendors, buyers, and the general public. The purpose of these relationships is to interpret policy, ensure the accomplishment of duties and services, ascertain that specifications are met, and check for accuracy or correctness of procedures. Incumbent promotes efficiency, facilitates good interpersonal staff relationships, and provides information.

Notes:

Position is on-site, Monday through Friday, 8am to 4:30pm, 7.5H days.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status