Access Supervisor, Patient Access Organization

University of California; Los Angeles, Northern (CA, KY); Hybrid; USD 73,000 - 150,000; Full time

Job summary

University of California, Los Angeles Health is seeking a Leader in Patient Access to oversee centralized scheduling and call-center operations for ambulatory services. This fixed hybrid role requires on-site work in Westwood, Tue–Thu, combining operations, technology, and clinical partnership.

You will work with a high-volume environment serving diverse communities and lead performance improvement across templates, capacity management, and scheduling pathways.

Qualifications

• Bachelor’s degree in Healthcare Administration or related field.
• Five years of healthcare operations, patient access, ambulatory operations, or related leadership experience.
• Three years of direct supervisory experience leading frontline staff.
• Two years of strong critical thinking and data-driven decision making using operational metrics.
• Two years of experience implementing Lean/Six Sigma or formal process-improvement initiatives.
• Two years of experience supervising represented (unionized) employees.

Responsibilities

• Oversee centralized scheduling and call-center operations for ambulatory care.
• Develop templates, capacity management, and workflow optimization to improve access.
• Collaborate with physicians and clinic leadership to align supply and demand.

Skills

Healthcare operations

Supervisory leadership

Data-driven decision making

Education

Bachelor's degree in Healthcare Administration or related field

Tools

Lean

Six Sigma

Job description

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Onsite or Remote

Fixed Hybrid

Work Schedule

variable shifts, Monday- Friday 7am-7pm

Posted Date

07/09/2026

Salary Range: $73000 - 149600 Annually

Employment Type

Duration

Indefinite

Job #

32858

Primary Duties and Responsibilities

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UCLA Health runs and operates over 300 outpatient clinics located in Southern California with over 3,000,000 outpatient encounters annually. The Patient Access Organization (PAO) serves as the centralized access team for UCLA Health’s ambulatory enterprise, ensuring timely, convenient, and equitable access to care for patients and the communities we serve. Our teams oversee high-volume centralized scheduling and call center operations, new patient referral intake and navigation, enterprise template and capacity management, workforce training and quality oversight, and scheduling pathways and technology optimization, including decision tree development and digital innovations. We operate at the intersection of operations, technology, and clinical partnership to align supply and demand, streamline workflows, and continuously improve how patients enter and engage with UCLA Health.

This position is a fixed hybrid role and would require you to work onsite inWestwood, Tuesday- Thursday

This is a filter requisition, there are 2 open positions.

Salary Range: $73,000-$149,600

Job Qualifications

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Bachelor’s degree in Healthcare Administration, Business Administration, Public Health, or a related field, or relevant progressive leadership experience in a patient access organization.

• Five (5) years of progressively responsible healthcare operations, patient access, ambulatory operations, contact center, or related healthcare leadership experience. Proven ability to develop high-performing teams through accountability, coaching, engagement, and professional development.
• Three (3) years of direct supervisory experience leading frontline staff, with demonstrated professionalism, integrity, confidentiality, and emotional intelligence.
• Two (2) years of strong critical thinking and sound decision-making skills. Experience utilizing operational metrics and performance data to improve operational outcomes.
• Two (2) years of experience implementing operational or process improvement initiatives (via Lean, Six Sigma, or formal process improvement methodology), with project or change management experience.
• Two (2) years of ability and experience leading in a fast-paced, highly matrixed academic medical center or integrated health system, partnering with physicians, clinic leadership, and multidisciplinary teams.
• Two (2) years of experience supervising represented (unionized) employees.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.