Academy Administrative & Hospitality Coordinator

Grundfos GmbH; Katy (TX); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Annual bonuses

Health insurance

Volunteer leave

On-demand training

Job summary

Grundfos Academy Americas in Texas is seeking an Academy Administrative & Hospitality Coordinator to enable exceptional training experiences. You will coordinate meetings and events, manage hospitality, AV setups, and training collateral to ensure seamless sessions for employees and guests.

Ideal candidates are detail-oriented, customer-service focused, with strong communication skills and experience in administrative support or event coordination.

Qualifications

• Detail-oriented, organized with a customer-service mindset.
• Strong communication and interpersonal skills.
• Experience in administrative support, hospitality, or event coordination.
• Ability to collaborate with cross-functional teams (training, facilities, IS).

Responsibilities

• Coordinate meeting and event logistics across divisions.
• Set up hospitality stations, order catering, manage dietary needs and budget.
• Prepare training collateral and configure rooms with AV.
• Maintain inventory of hospitality supplies and equipment.
• Ensure AV and displays are operational and liaise with Facilities/IS.
• Support pre- and post-event communications and cleanup.

Job description

Academy Administrative & Hospitality Coordinator

Are you a detail-oriented, service-driven professional who loves creating welcoming environments and enabling great learning experiences? Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people.

As our newAcademy Administrative & Hospitality Coordinator, you will be providing essential administrative, hospitality, and event logistics support for the Grundfos Academy Americas, ensuring every training session and guest visit runs seamlessly. You'll be part of a diverse, supportive and inclusive culture that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing:

As a key part of the Grundfos Academy Americas team, you'll create impact by enabling impactful learning experiences by ensuring our academy facilities, events, and hospitality services operate smoothly for employees and training guests across the organization.

Your main responsibilities include:

• Coordinate meeting and event logistics including room bookings, calendar management, attendance tracking, badging, and tour scheduling across divisions
• Set up, refresh, and clean hospitality and refreshment stations; order catering for events while managing dietary requirements and budget
• Prepare training event collateral (name tents, agendas, swag) and configure meeting rooms with proper table layouts, AV equipment, and demo units
• Maintain inventory of hospitality supplies, swag, PPE, and demo equipment—tracking condition, location, and reorder needs
• Ensure AV and digital displays are operational before events, liaising with Facilities and IS to resolve equipment issues promptly
• Support pre-event communications to attendees and coordinate post-event cleanup and facility maintenance with the Facilities team

What makes you a great fit:

Above all, you are a detail-oriented, organized professional with a customer-service mindset, strong communication skills, and a proactive, hands‑on approach to supporting training and event operations. We would also imagine that you have:

• Strong organizational and time management skills with the ability to support multiple activities simultaneously
• Excellent communication and interpersonal skills with a service-oriented mindset
• Basic experience in administrative support, hospitality, or event coordination—or a strong interest in developing in this area
• Ability to collaborate effectively with cross-functional teams including training facilitators, facilities, and IS

It is a plus if you also have:

• Experience supporting corporate training programs, learning environments, or academy-style operations
• Familiarity with scheduling tools, learning/event coordination processes, or facility management systems
• Experience with inventory tracking or managing training materials and equipment

The salary range for this position is $26.00 to $ 36.00 per hour. Individual pay will be determined based on market location and the candidate’s profile. The range listed is just one component of Grundfos’s total compensation and benefits package for employees.Total compensation includes paid time off, paid holidays, merit increases, bonuses, and employee stock purchase programs, etc.To learn more about our benefits, please visit:Grundfos Benefits

Why you will love working here:

We care! Day to day, you can look forward to:

• A working environment built around your needs
• Annual bonuses, health insurance and a strong focus on well‑being activities.
• Three days' additional paid leave for volunteering in your community.
• Access to on-demand training and learning sessions and carefully structured programs to pursue personal and professional development opportunities.

To get to know us better, follow us on LinkedIn or Youtube . Check outMeet Our People to get to know some of your future colleagues and why they love working at Grundfos.

Qualified candidates must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future.

Grundfos is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristics protected by applicable law. Our hiring decisions are made on qualifications, merit, and business needs. We encourage all individuals of all backgrounds to apply. Learn more about your Rights as an applicant. If require an accommodation to complete your application or interview, please contact [e-mail]. We are committed to providing a fair and accessible hiring process.

Job Location: Brookshire, Texas, United States | Houston, Texas, United States | Katy, Texas, United States

Grundfos is one of the world’s leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world’s water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

An inclusive team

We believe that the key to a work environment, where employees thrive and grow, is our ability to celebrate and value our differences in background, experiences and perspectives. In our recruitment process we welcome all professional people without consideration of age, colour, gender identity, national origin, physical or mental disability, ethnicity or religion.

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