Academic Writer/Editor

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 53,000 - 76,000; Full time

Job summary

The Brigham and Women’s Hospital, Inc. seeks an experienced editor to prepare and polish faculty promotion materials, CVs, and related documents. You will work with faculty, staff, and leadership to ensure accuracy, consistency with HMS standards, and timely delivery.

You will also conduct targeted research, provide coaching on revisions, and support workshops and educational materials for the Faculty Services Office. Collaboration and detail orientation are essential.

Qualifications

• Bachelor’s degree in communications or related field is required.
• 1–2 years editing or proofreading experience is required.
• Strong attention to detail and ability to meet deadlines.
• Excellent written and verbal communication skills.
• Familiarity with Chicago/APA style guidelines.

Responsibilities

• Writes and edits promotion packets to department standards.
• Provides detailed review of faculty CVs for content and format.
• Instructs faculty and staff on recommendations and revisions.
• Researches sources (Google/PubMed/Harvard Catalyst) for accuracy.
• Participates in virtual workshops and training programs.
• Develops education materials and distributes via shared drives.
• Meets bi-weekly with leadership to review status and priorities.
• Minutes at Department of Medicine Promotions Committee meetings.

Skills

Attention to detail

Proofreading

Written communication

Verbal communication

APA/Chicago Style

Education

Bachelor’s degree in communications or writing or related field

Tools

Microsoft Word

Adobe Acrobat

Job description

Site: The Brigham and Women’s Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

• Writes and/or edits promotion packets (CV, templates/letters, annotated bibliographies, synopses)

to the standards of the Department Chair, Promotions Committee co-chairs, and HMS. Works with faculty members, assistants, and division staff to ensure that content and format are correct and concise. Responsible for continuity in all documents. Reviews all solicited faculty referee letters to provide overall summary of content, earmarking any negative content.

• Provides detailed review of faculty CVs for content and conformity with HMS policies and format.

Instructs individual faculty members and administrative staff on specific recommendations and details. This includes multiple rounds of thorough electronic editing. Makes recommendations to faculty members to ensure that the edited CV fully reflects their accomplishments.

• Performs research of internet sources, including Google, PubMed, Harvard Catalyst, and other

resources to collect publicly available information and cross-reference with the entries on promotion materials. Obtains information on hospital and HMS appointment history. Identifies discrepancies to be addressed.

• Participates in virtual workshops, offering detailed feedback on pre-circulated promotion materials

for conformity with HMS format and advising individual faculty on revisions to accurately reflect their accomplishments in alignment with HMS promotion criteria.

• Works with Senior Academic Writer/Editor and Manager to develop and deliver education and

training programs related to the preparation of promotion materials and geared to faculty members

and division administrative contacts. Helps to create and edit presentations, outlines, and models of

documents and to distribute in-person, online, and through a shared drive for use by Faculty

Services Office staff and division contacts.

• Seeks consultation from HMS Office for Faculty Affairs on various CV issues (e.g., speakers’ bureaus, clinical trial steering committees, professional society sub-entries) and posts e-mailed responses on shared-drive for education of other Faculty Services Office staff and for use when editing promotion

documents and explaining those editorial decisions to faculty and division promotion contacts.

• Meets with Senior Academic Writer/Editor and Manager bi-weekly to review issues/status updates.

Uses reports and meetings to help establish priorities and ensure time-sensitive deadlines are met.

• Participates in Department of Medicine Promotions Committee meetings, to include taking minutes for use in identifying strengths and weaknesses in cases for purposes of drafting promotion nomination letters. Creates “DOM PC” folders in Dropbox for candidates in assigned divisions going to monthly committee meeting.

Works on special projects for the DOM to offer editorial contributions to special department projects (e.g. Annual Report) that draw on their knowledge about divisions and the department.

• Other special duties as assigned.

Qualifications

Education

Bachelor’s Degree Communications required or Bachelor’s Degree Writing required or Bachelor’s Degree Related Field of Study required

Can this role accept experience in lieu of a degree?

Yes

Licenses and Credentials

Experience

experience in editing or proofreading 1-2 years required

Knowledge, Skills And Abilities

• Strong attention to detail and excellent proofreading skills.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Excellent written and verbal communication skills.
• Familiarity with Chicago Manual of Style or AP Stylebook.
• Knowledge of editing software such as Microsoft Word and Adobe Acrobat is a plus.
• Ability to work independently and as part of a team.

Additional Job Details (if Applicable)

Remote Type Hybrid

Work Location 1620 Tremont Street

Scheduled Weekly Hours 40

Employee Type Regular

Work Shift Day (United States of America)

Pay Range $53,040.00 – $75,888.80/Annual

Grade 5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

2200 The Brigham and Women’s Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.