Academic Systems Administrator

Indian River State College; Florida; Hybrid; USD 64,000 - 78,000; Full time

Benefits offered by this job

Health and wellness programs

Professional development

Job summary

Indian River State College is seeking a Degree Works systems expert to oversee scribing, audit tools, and workflow configurations across all programs. You will configure, test, and maintain Degree Works, develop scribe blocks, and lead faculty training to maximize effective usage.

Collaborating with academic and IT teams, you will implement new features, participate in data migration, and resolve issues in a timely manner.

Qualifications

• Bachelor’s degree in Information Systems, Education, or a related field.
• Minimum three (3) years of hands‑on experience with Degree Works, including scribing and system administration.
• Experience with Ellucian Degree Works implementation or deployment.
• Proficiency with ERP systems (e.g., Banner) and CRM platforms.
• Working knowledge of SQL and data reporting tools (preferred).
• Experience with cloud‑based systems and data integrations (preferred).
• Ability to understand programming logic or languages (preferred).
• Strong communication and analytical skills, with the ability to explain technical concepts to non‑technical users.
• Proven ability to manage multiple projects in a collaborative, fast-paced environment.
• Occasional evening or weekend work may be required during system upgrades or audits.

Responsibilities

• Serve as the College’s expert for Degree Works, overseeing scribing, audit worksheet functionality, exceptions, petitions, waivers, and analytical tools.
• Configure, test, and maintain the system based on academic and operational requirements.
• Develop, update, and maintain scribe blocks for all academic programs, majors, minors, and concentrations.
• Lead training sessions and workshops to ensure faculty and staff can confidently use and maintain Degree Works.
• Collaborate with academic and IT teams to review processes, document requirements, and implement best practices.
• Support the implementation and configuration of new Degree Works features and modules.
• Participate in data migration, validation, and cleanup projects to ensure system accuracy and consistency.
• Troubleshoot and resolve technical or functional issues, escalating to Ellucian support when needed.
• Create and maintain documentation and reports for ongoing system health and user support.
• Stay informed about emerging technologies and tools that enhance academic systems and efficiency.
• Contribute to cross-campus initiatives focused on student success, retention, and academic planning.

Skills

Degree Works expertise

Scribing & audit

Analytical thinking

Communication

Education

Bachelor’s degree in Information Systems, Education, or related field

Tools

Ellucian Degree Works

Banner ERP

CRM platforms

SQL

Cloud-based systems

Job description

Key Responsibilities

Serve as the College’s expert for Degree Works, overseeing scribing, audit worksheet functionality, exceptions, petitions, waivers, and analytical tools. Configure, test, and maintain the system based on academic and operational requirements. Develop, update, and maintain scribe blocks for all academic programs, majors, minors, and concentrations. Lead training sessions and workshops to ensure faculty and staff can confidently use and maintain Degree Works. Collaborate with academic and IT teams to review processes, document requirements, and implement best practices. Support the implementation and configuration of new Degree Works features and modules. Participate in data migration, validation, and cleanup projects to ensure system accuracy and consistency. Troubleshoot and resolve technical or functional issues, escalating to Ellucian support when needed. Create and maintain documentation and reports for ongoing system health and user support. Stay informed about emerging technologies and tools that enhance academic systems and efficiency. Contribute to cross-campus initiatives focused on student success, retention, and academic planning.

Qualifications

Bachelor’s degree in Information Systems, Education, or a related field. Minimum three (3) years of hands‑on experience with Degree Works, including scribing and system administration. Experience with Ellucian Degree Works implementation or deployment. Proficiency with ERP systems (e.g., Banner) and CRM platforms. Working knowledge of SQL and data reporting tools (preferred). Experience with cloud‑based systems and data integrations (preferred). Ability to understand programming logic or languages (preferred). Strong communication and analytical skills, with the ability to explain technical concepts to non‑technical users. Proven ability to manage multiple projects in a collaborative, fast-paced environment. Commitment to customer service, teamwork, and continuous improvement. Occasional evening or weekend work may be required during system upgrades or audits.

About Us

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs. At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition‑free access, ensuring every learner has the opportunity to thrive.

Why Join the River

When you join Indian River State College, you become part of a forward‑thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission‑driven college that is changing lives every day.

What We Offer

• Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).
• Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.
• Retirement Security: Participation in the Florida Retirement System (FRS), plus tax‑deferred annuities and Roth 403(b) options.
• Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.
• Perks & Discounts: Reduced rates on services and tickets to local attractions.
• Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.

Classification

Staff Supervisory Yes FLSA Exempt Yes Employment Type Regular Compensation and Application Deadline Pay range starts at: $71,077.79 | All salary calculations start at the minimum salary and will be based on candidate's education and experience | Open until filled. Indian River State College serves Florida’s Treasure Coast as the four‑county region’s premier provider of post‑secondary education. A comprehensive public institution, IRSC offers short‑term career training, two‑year Associate Degrees and Bachelor’s Degree programs. The College’s combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice.

IRSC EEO/Equal Access Policy

Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information.