Academic Systems Administrator

Indian River State College; Cortez Estates (FL); On-site; USD 64,000 - 78,000; Full time

Benefits offered by this job

Health & Wellness

Retirement benefits

Paid vacation

Professional development

Discounts on local attractions

Job summary

Indian River State College in Florida seeks an Academic Systems Administrator to manage Ellucian Degree Works, ensuring accurate degree audits and user-friendly navigation for advisors, faculty, and students.

You will configure, test, and maintain Degree Works, develop scribe blocks for programs, lead training sessions, and collaborate with academic and IT teams to implement best practices, data migrations, and ongoing system health reporting.

Qualifications

• Bachelor’s degree in Information Systems, Education, or related field.
• Minimum three years hands-on experience with Degree Works, including scribing and administration.
• Experience with Ellucian Degree Works implementation or deployment.
• Proficiency with ERP systems (e.g., Banner) and CRM platforms.
• Working knowledge of SQL and data reporting tools (preferred).
• Experience with cloud-based systems and data integrations (preferred).
• Ability to understand programming logic or languages (preferred).
• Strong communication and analytical skills.

Responsibilities

• Serve as the College’s expert for Degree Works, overseeing scribing, audit worksheet functionality, exceptions, petitions, waivers, and analytical tools.
• Configure, test, and maintain the system based on academic and operational requirements.
• Develop, update, and maintain scribe blocks for all academic programs, majors, minors, and concentrations.
• Lead training sessions and workshops to ensure faculty and staff can confidently use and maintain Degree Works.
• Collaborate with academic and IT teams to review processes, document requirements, and implement best practices.
• Support the implementation and configuration of new Degree Works features and modules.
• Participate in data migration, validation, and cleanup projects to ensure system accuracy and consistency.
• Troubleshoot and resolve technical or functional issues, escalating to Ellucian support when needed.
• Create and maintain documentation and reports for ongoing system health and user support.
• Stay informed about emerging technologies and tools that enhance academic systems and efficiency.

Skills

Degree Works expertise

Communication

Analytical skills

Project management

SQL basics

Cloud integration

Education

Bachelor's degree in Information Systems, Education, or related field

Tools

Ellucian Degree Works

Banner ERP

CRM platforms

SQL tools

Cloud services

Job description

Job DescriptionAt Indian River State College, we’re dedicated to creating systems that make every student’s path clearer. The Academic Systems Administrator manages and enhances the Ellucian Degree Works degree audit system, ensuring academic requirements are accurate, accessible, and easy to navigate.In this role, you’ll be a vital bridge between technology and student success — configuring systems, training users, and leading process improvements that help advisors, faculty, and students plan with confidence. You’ll serve as a subject matter expert and a partner across departments, ensuring our technology supports The River’s mission of empowering every learner to rise higher.Key ResponsibilitiesServe as the College’s expert for Degree Works, overseeing scribing, audit worksheet functionality, exceptions, petitions, waivers, and analytical tools.Configure, test, and maintain the system based on academic and operational requirements.Develop, update, and maintain scribe blocks for all academic programs, majors, minors, and concentrations.Lead training sessions and workshops to ensure faculty and staff can confidently use and maintain Degree Works.Collaborate with academic and IT teams to review processes, document requirements, and implement best practices.Support the implementation and configuration of new Degree Works features and modules.Participate in data migration, validation, and cleanup projects to ensure system accuracy and consistency.Troubleshoot and resolve technical or functional issues, escalating to Ellucian support when needed.Create and maintain documentation and reports for ongoing system health and user support.Stay informed about emerging technologies and tools that enhance academic systems and efficiency.Contribute to cross-campus initiatives focused on student success, retention, and academic planning.QualificationsBachelor’s degree in Information Systems, Education, or a related field.Minimum three (3) years of hands-on experience with Degree Works, including scribing and system administration.Experience with Ellucian Degree Works implementation or deployment.Proficiency with ERP systems (e.g., Banner) and CRM platforms.Working knowledge of SQL and data reporting tools (preferred).Experience with cloud-based systems and data integrations (preferred).Ability to understand programming logic or languages (preferred).Strong communication and analytical skills, with the ability to explain technical concepts to non-technical users.Proven ability to manage multiple projects in a collaborative, fast-paced environment.Commitment to customer service, teamwork, and continuous improvement.Occasional evening or weekend work may be required during system upgrades or audits.About UsIndian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs.At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.Why Join the RiverWhen you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.What We OfferAt Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes:· Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).· Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.· Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.· Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.· Perks & Discounts: Reduced rates on services and tickets to local attractions.· Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.ClassificationStaffSupervisoryYesFLSA ExemptYesEmployment TypeRegularCompensation and Application DeadlinePay range starts at: $71,077.79 | All salary calculations start at the minimum salary and will be based on candidate's education and experience | Open until filled.