Academic Coordinator

Indian River State College; Vero Beach (FL); Hybrid; USD 24,000 - 34,000; Full time

Job summary

Indian River State College seeks an Academic Coordinator to provide counseling and oversight of Educational Talent Search (ETS) programs. You will develop workshops, prepare reports, and maintain student records, while supervising ETS instructors, tutors, and mentors across multiple campuses.

You will coordinate field trips, assist with college admissions, and support recruitment efforts, ensuring compliance with grant guidelines and program objectives.

Qualifications

• Bachelor’s degree from an accredited institution in Education, Counseling, Social Work, or a related area.
• Two years minimum experience with federal grant programs serving low-income and potential first-generation college-bound students.
• Knowledge of academic advising, college financial aid, EDGAR compliance, and OMB Circular A-21.

Responsibilities

• Monitor all aspects of assigned academic programs to ensure alignment with goals and compliance with program guidelines.
• Coordinate logistics related to student transportation, facility use, and equipment for events and activities.
• Collect, manage, and analyze program data using digital tools to track performance and outcomes.
• Develop and facilitate college preparatory workshops for students and parents.
• Advise students on middle school, high school, and college academic pathways to ensure successful transitions.
• Oversee mentoring services and after-school tutorials for participating students.

Skills

Interpersonal skills

Verbal communication

Written communication

Microsoft Office

Multicampus coordination

Education

Bachelor's degree in Education, Counseling, Social Work, or related area

Tools

Microsoft Office Suite

Adobe

Canva

Job description

Job DescriptionAbout UsIndian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region.At The River, we believe every student’s and every employee’s story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring.With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive.Why Join The RiverWhen you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.JOB SUMMARY:Under general supervision, this position is responsible for providing academic counseling and oversight of academic support services for Educational Talent Search (ETS) participants at Indian River State College. The Academic Coordinator will develop and implement academic programs and workshops; prepare reports and newsletters; and maintain accurate records of student data and progress. This role also involves overseeing ETS instructors, tutors, and mentors, and facilitating monthly meetings with classroom teachers and school counselors to promote collaboration and ensure alignment with ETS program objectives. As an employee of Indian River State College, compliance with college policies is mandatory.SPECIFIC DUTIES AND RESPONSIBILITIES:Monitor all aspects of assigned academic programs to ensure alignment with goals and compliance with program guidelines.Coordinate logistics related to student transportation, facility use, and equipment needs to support events and activities.Participate in regular team meetings with the Program Director and staff to plan, evaluate, and enhance program effectiveness.Collect, manage, and analyze program data using digital tools to track performance and outcomes.Submit required documentation, including monthly counseling reports and weekly tutorial schedules and other documentation as required by the Program Director.Evaluate and recommend instructional materials and educational resources for student use.Develop and facilitate college preparatory workshops for students and parents.Design and implement financial aid orientations and assist students with scholarship searches and related workshops.Guide participants through the college admissions process.Plan and coordinate educational field trips and enrichment programs.Monitor and document students’ academic progress, attendance, and behavior, including the development of Academic Profiles and Personal Education Plans.Track and analyze student grades and standardized test scores to assess progress.Assist with student recruitment initiatives and outreach efforts.Implement procedures for identifying and selecting eligible program participants in compliance with program criteria.Advise students on middle school, high school, and college academic pathways to ensure successful transitions.Oversee after-school tutorials and coordinate mentoring services for participating students.Conduct individual and group academic counseling sessions and workshops.Maintain detailed case notes documenting student participation, progress, and counseling outcomes.Perform other duties and responsibilities as assigned by the Program Director.QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:· Bachelor’s degree from an accredited institution in Education, Counseling, Social Work, or a related area.· Minimum of two (2) years of relevant experience working for a federal grant program serving low-income and potential first-generation college-bound students.· Proven experience in working with students from low-income backgrounds or those facing educational hurdles.· Knowledge of academic advising and college, career financial aid, and economic literacy activities and related services;· Familiarity with the Department of Education General Administrative Regulations (EDGAR), especially as they relate to compliance, cost principles, and grant program administration.· Familiar with the Office of Management and Budget (OMB) Circular A-21 and relevant sections of the Federal Register as they pertain to programmatic operations.· Knowledge of local communities and school systems of Indian River State College.· Excellent interpersonal communication skills, with the ability to effectively engage students, families, school personnel, college staff, and the public.· Flexibility to work across multiple campuses (e.g., Mueller, Massey, Pruitt), target schools, and in virtual or remote settings as needed.· Ability to relate to and support individuals from different backgrounds.· Strong leadership and organizational skills;· Excellent communication skills – both verbal and written;· High attention to detail and accuracy in all tasks and documentation.· Self-motivated with the ability to work independently and manage multiple responsibilities.· Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe, Canva, and related software applications for word processing, data entry, and reporting.· Ability to interact diplomatically with the public, support staff, and College staff and administrators in a professional, diplomatic, timely, and confidential manner;· Must possess a valid Florida Driver’s license.The following is preferred:· Experience in academic and career advising.· Knowledge of implementing and evaluating academic programs through core curricula in the content areas of math, laboratory science, composition and language, study skills development and, ACT and SAT techniques.· Professional or personal experience in overcoming hurdles similar to those confronting Program participants.PHYSICAL DEMANDS:This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.ADDITIONAL EXPECTATIONS:Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis.This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.ClassificationStaffSupervisoryNoFLSA ExemptYesEmployment TypeTemporary With Benefits (Fixed Term)Compensation and Application DeadlinePay rate starts at: $21.09 | All salary calculations start at the minimum salary and will be based on the candidate's education and experience | Open until filled.