Academic Support Assistant

Florida State University; Tallahassee (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Florida State University College of Law is seeking an administrative support professional for the Office of Student Affairs, assisting with Orientation, Graduation, Pro Bono, and scholarships. This role includes front desk duties, coordinating materials, and supporting events.

Responsibilities encompass daily office operations, website and database updates, and collaboration with student organizations. Experience in administration is valued.

Qualifications

• High school diploma or equivalent with two years of experience.
• Post-high-school education and/or experience may substitute at a comparable rate.
• Experience in administrative support or office settings preferred.

Responsibilities

• Provide direct administrative support to the Office of Student Affairs for programs and scholarships.
• Serve as front desk professional handling inquiries and scheduling.
• Oversee daily office operations and staffing considerations.
• Maintain and update website pages and program databases.
• Support Summer program, scholarships, Pro Bono, and student organizations.

Skills

Customer service

Communication

Office administration

Education

High school diploma or equivalent

Tools

Website maintenance

Database management

Job description

Responsibilities

This position provides direct administrative and academic support to the Office of Student Affairs on special programs and projects, including Orientation, Graduation, Pro Bono, Professionalism, and scholarships.

• Summer for Undergraduates Program: Works closely with Associate Dean and Director of Student Advancement for Student Affairs on all aspects of this signature program including design and development of marketing materials, identification and implementation of recruitment strategies for program that recruits nationwide, participating in recruiting visits to recruit program participants, working directly with participants in the program.
• Scholarships: Provides support and assistance with developing applications for scholarships, tracking responses, evaluating applications for completeness, compiling award data and maintaining database and file system for scholarship awards, preparing award memos to fiscal office, foundation and financial services, preparing award letters to students, monitoring status of awards electronically, coordinating statistical reports of decisions regarding students' eligibility.
• Serves as front desk professional in busy Student Advancement Office, related duties include answering telephone inquiries and scheduling appointments and otherwise handling office traffic from current and prospective students, alumni, and law school guests.
• Also oversees daily operations of office, including making sure the office is staffed and stocked at all times. Performs other duties as required by the Associate Dean and Director of Student Advancement.
• Technology/ Web Site Oversight: Serves as Office of Student Affairs' point person on uses of technology including organization of shared network files; maintaining current information on web site pages, developing databases to track scholarships, Pro Bono, and Summer Program participants data; designing Power Point presentations for various Office programs and functions.
• Student Organizations - Provides administrative support to law school's 35+ registered student organizations, including coordinating and tracking membership and registration with main campus and assisting with event planning and promotion.
• Coordinate student events, including ordering setup and student collaboration.
• Pro Bono Program - Provides administrative support to Assistant Dean/Pro Bono Program Director including maintaining tracking spreadsheets to reflect student hours and sites, updating pre-approved pro bono lists, updating promotional materials, notifying students of pro bono opportunities, planning the annual Pro Bono Fair, prepares reports on student pro bono outcomes, prepares pro bono program orientation presentations, and manages the Student Advancement Canvas site.

Department

College of Law

Qualifications

High school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at [phone].

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.