Academic Services Analyst

palmbeachstate; Lake Worth (TX); Hybrid; USD 40,000 - 49,000; Full time

Benefits offered by this job

Tuition benefits

Remote or hybrid opportunities

Health and wellness

Professional development

Job summary

Palm Beach State College is seeking an Academic Services Analyst to manage curriculum data, course information, and fees. You will collaborate with internal and external stakeholders to ensure accuracy and compliance with college policies and state requirements, and serve as the point of contact with the State Course Numbering System (SCNS).

In this role you will create, revise, and delete course data, audit curriculum information, prepare ad-hoc reports, and assist in testing new systems.

Qualifications

• Bachelor's degree in a related field; relevant coursework or experience preferred.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Creates, revises, and deletes course data within the appropriate systems.
• Collaborates with various departments to identify course information for new courses, review curriculum data, audit existing courses, and update information.
• Processes, maintains, and reviews course fees and itemization for compliance with state auditing requirements.
• Maintains the course archive, inventory list, and Course Learning Outcomes (CLO) database. Ensures course listings are accurate and updates are reflected within the appropriate systems.
• Collaborates with internal and external stakeholders to compile and prepare required and ad-hoc reports.
• Designs, creates, and provides training. Creates and maintains training documentation and job aids.
• Assists in the testing of new or changed end-user products in an integrated systems environment.
• Performs other job-related duties as assigned.

Skills

Attention to detail

Communication skills

Analytical skills

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Join our team!

What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for gathering, reviewing, and processing curriculum data, course information, and fee information. Collaborates with internal and external stakeholders to ensure course accuracy and compliance with College policies and state requirements. Serves as the point of contact with the State Course Numbering System (SCNS).

What a day of a Academic Services Analyst looks like:

• Creates, revises, and deletes course data within the appropriate systems.
• Collaborates with various departments to identify course information for new courses, review curriculum data, audit existing courses, and update information.
• Processes, maintains, and reviews course fees and itemization for compliance with state auditing requirements.
• Maintains the course archive, inventory list, and Course Learning Outcomes (CLO) database. Ensures course listings are accurate and updates are reflected within the appropriate systems.
• Collaborates with internal and external stakeholders to compile and prepare required and ad-hoc reports.
• Designs, creates, and provides training. Creates and maintains training documentation and job aids.
• Assists in the testing of new or changed end-user products in an integrated systems environment.
• Performs other job-related duties as assigned.

We'd love to hear from you if you have the following:

Education and Experience:

• Bachelor's degree in a related field of study
• One year of related experience

Knowledge of:

• Microsoft Office Professional Suite

Skilled in:

• Attention to detail while maintaining effective time and task management
• Fact finding and analytics

Ability to:

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
• Research information for problem solving

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required

Preferred, but not a must:

Education and Experience:

• Two years of related experience

Knowledge of:

• Curriculum systems such as Watermark, Curriculog, or other similar system
• Workday

Ability to:

• Thrive in a fast-paced environment, capacity to prioritize, process, and execute multiple projects at a high level of accuracy and attention to detail

Work Environment and Physical Demand:

• Lift, carry, push, pull, install or remove objects weighing 20 to 49 pounds
• Reach and grasp objects
• Stoop, bend, kneel, crouch, or crawl
• Stand for extended periods of time
• Use of video display terminal
• Use of manual dexterity and fine motor skills
• Communicate information orally and in writing
• Receive and understand information through oral and written communication
• Proofread and check documents for accuracy
• Operate motor vehicle
• Work a fluctuating work schedule

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

The minimum base pay for this position starts at $44,587.00 annually; however, the offer may vary based on the candidate's education and experience.

Wait, there is more!

Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.

Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

Professional Development: Leadership programs, professional learning workshops, and more.

Retirement Investments : State retirement plan options and voluntary 403(b) and 457 plans.