Academic Programs Specialist - In-Person Admin & Admissions

University of Minnesota; Minneapolis (MN); On-site; USD 37,000 - 41,000; Full time

Job summary

University of Minnesota’s School of Music is seeking an experienced Program Specialist to provide administrative support to the SOM Director and assist with undergraduate and graduate programs and admissions. This 100% in-person role reports to the Chief of Staff and requires a cover letter for consideration.

The position covers front office duties, faculty search coordination, calendar management, and help with admissions processes, events, and recruitment activities.

Qualifications

• High school diploma or GED with five years of relevant office experience, including project management.
• Excellent written and verbal communication skills are preferred.
• Experience with office operations in a school or university setting is a plus.

Responsibilities

• Serve as primary point of contact for the School of Music Administrative Suite and greet visitors.
• Coordinate faculty searches, travel, meetings, and related records for search committees.
• Manage the Director's calendar and support the Chief of Staff with special projects.
• Assist with undergraduate and graduate admissions processes in Slate and related recruitment events.
• Maintain admissions data, materials, and communications for prospective students.
• Support event planning and logistics for donor and alumni activities, and coordinate supplies.

Skills

Customer service

Project management

Databases

Spreadsheets

Word processing

Education

High school diploma/GED

Tools

Microsoft Word

Excel

Google Suite

Job description

University of Minnesota’s School of Music is seeking an experienced Program Specialist to provide administrative support to the SOM Director and assist with undergraduate and graduate programs and admissions. This 100% in-person role reports to the Chief of Staff and requires a cover letter for consideration.

The position covers front office duties, faculty search coordination, calendar management, and help with admissions processes, events, and recruitment activities.