Academic Administrative Coordinator; Department of Surgery

AgUpdate; Buffalo (NY); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

University benefits

Job summary

The Academic Administrative Coordinator role at the University at Buffalo, Department of Surgery, supports the academic and administrative functions of the department. You will manage meetings, coordinate travel for interviews and guest speakers, and assist in events and promotions for faculty.

This full-time position requires a Bachelor's degree and strong organizational skills to interface with faculty, staff, and students.

Qualifications

• Bachelor's degree required.
• Strong organizational and communication skills.
• Ability to manage travel and events.
• Experience supporting faculty and staff.

Responsibilities

• Manage meeting requests and prepare correspondence.
• Make travel arrangements and assist with reimbursement requests.
• Assist in processing itineraries and travel for candidate interviews and guest speakers.
• Assist with planning, coordination, and on-site execution of events.
• Coordinate committee meetings and provide administrative support to faculty members.
• Assist in processing faculty promotions.
• Act as backup reception when needed.
• Coordinate & participate in Block Orientation for Advanced surgery electives.
• Assist student concerns and interface with Clerkship Director as needed.
• Disburse/track student evaluations to attendings.
• Coordinate quarterly OSCE exams.

Skills

Meeting coordination

Travel coordination

Event planning

Interpersonal skills

Administrative support

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Academic Administrative Coordinator; Department of Surgery

Department: Surgery

Job Type: Full-Time

Posting Link: https://www.ubjobs.buffalo.edu/postings/64476

The Department of Surgery within the Jacobs School of Medicine and Biomedical Sciences, State University of New York at Buffalo (UB), is seeking an Academic Administrative Coordinator.

Responsibilities

• Manage meeting requests
• Prepare correspondence as requested
• Make travel arrangements and assist with reimbursement requests
• Assist in processing itineraries and travel for candidate interviews and guest speakers
• Assist with the planning, coordination, and on‑site execution of events
• Coordinate committee meetings and provide administrative support to faculty members
• Assist in processing faculty promotions
• Act as backup reception when needed
• Coordinate & participate in Block Orientation for Advanced surgery electives
• Assist student's concerns and interface with Clerkship Director as needed
• Disburse/track student evaluations to attendings
• Coordinate quarterly OSCE exams

Benefits

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community.

The University at Buffalo is an equal opportunity employer (EOE) and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor's Degree

Salary Range

$48,000 - $50,000

Background Check

No

Contact Information

• Contact's Name: Nargis Hossain
• Contact's Pronouns:
• Contact's Title: Academic Programs Officer
• Contact's Email: [e-mail]
• Contact's Phone: [phone]

Posting Dates

• Posted: 09/24/2026
• Deadline for Applicants: Open Until Filled