Academic Programs Administrative Lead

Elmhurst University; Elmhurst (IL); On-site; USD 32,000 - 35,000; Full time

Job summary

Elmhurst University invites applications for an Administrative Assistant supporting the School of Health Sciences in Elmhurst, IL. This non-exempt, full-time role handles front-office duties, data entry, and campus communications, with a focus on accuracy and service in a dynamic academic environment.

Responsibilities include onboarding adjunct faculty, payroll coordination, and maintaining essential records.

Qualifications

• High school degree; strong organizational, oral, and written communication skills.
• 3+ years of administrative assistant experience.
• Proficient with Microsoft Office, Adobe Acrobat, and OneDrive.

Responsibilities

• Serves as a primary contact for the School of Health Sciences, delivering prompt, professional inquiries response and exceptional customer service.
• Prioritizes workload, resolves administrative issues, and coordinates activities for the Dean, faculty, and academic programs.
• Coordinates adjunct faculty onboarding and entry of course and instructor assignments for contract administration and payroll with Academic Affairs, HR, and Payroll.
• Creates, edits, and distributes school communications and digital content on the University site and department pages.
• Maintains databases, records, spreadsheets, budgets, and summarizes data related to course evaluations and initiatives.
• Coordinates meetings, events, and logistics for the School, including scheduling and support for events.

Skills

Organization

Communication

Multitasking

Independent work

Customer service

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

OneDrive

Job description

Elmhurst University invites applications for an Administrative Assistant supporting the School of Health Sciences in Elmhurst, IL. This non-exempt, full-time role handles front-office duties, data entry, and campus communications, with a focus on accuracy and service in a dynamic academic environment.

Responsibilities include onboarding adjunct faculty, payroll coordination, and maintaining essential records.