Academic Program Specialist (Business Analytics, Information Systems & Supply Chain - Herbert W...

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Florida State University’s Herbert Wertheim College of Business seeks an Academic Program Specialist to coordinate course scheduling, registration processes, and enrollment management for the department. You will work closely with the Department Chair to build semester schedules, monitor textbook requirements, and ensure syllabi and grades are submitted on time.

In addition, you will support faculty processes, assist with student inquiries, and provide front-desk coverage, events, and

Qualifications

• Bachelor's degree or equivalent combination of education/experience.
• Experience coordinating course schedules and enrollment processes.
• Ability to assist with registration issues and inquiries.

Responsibilities

• Coordinate course scheduling, registration processes, and enrollment management.
• Work with the Department Chair to build semester schedules and monitor textbook requirements.
• Ensure syllabi and grades are submitted on time and assist with registration issues.
• Support faculty processes, including AOR approvals, annual reviews, FACET, and hiring.
• Greet and assist students, promote programs, and support events and communications.
• Hire and supervise student workers and manage office operations.

Skills

Course scheduling

Enrollment management

Student advisement

Faculty coordination

Administrative support

Education

Bachelor's degree

High school diploma or equivalent

Job description

Job Title: Academic Program Specialist (Business Analytics, Information Systems & Supply Chain - Herbert Wertheim College of Business)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63346

Business Analytics, Information Systems & Supply Chain | Herbert Wertheim College of Business

Responsibilities

The Academic Program Specialist plays an integral role in supporting the academic mission of the department by coordinating course scheduling, registration processes, and ongoing enrollment management. This position works closely with the Department Chair to build semester course schedules, monitor faculty compliance with textbook requirements, and ensure all syllabi and grades are submitted on time. The Academic Program Specialist also serves as a key resource for students, providing assistance with registration issues, waitlists, Drop/Add, and general course related inquiries.

In addition to academic operations, the Academic Program Specialist supports a range of faculty processes, including managing AOR approvals, assisting with annual reviews, coordinating FACET responsibilities, supporting faculty hiring, and arranging guest travel. The role also provides administrative support for department meetings, committees, and curriculum discussions.

As the department’s primary ambassador, the Academic Program Specialist greets and assists students and visitors, promotes departmental programs, supports student focused events and guest speaker engagements, and contributes to news and promotional materials. Additional responsibilities include hiring and supervising student workers, managing suite and mailroom operations in partnership with other program specialists, and ensuring consistent coverage and smooth daily functioning of the department office.

Qualifications

Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of relevant experience. (Note: a combination of post high school education and experience equal to six years.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

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Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.