Academic Program Specialist

University of North Texas - Denton; Fort Worth (TX); On-site; USD 52,000 - 59,000; Full time

Job summary

The Academic Program Specialist will provide administrative and operational functions in the College of Biomedical and Translational Sciences, CBTS Office of the Dean, at the Fort Worth campus. You will coordinate administrative activities, support leadership and faculty, manage meetings, and maintain complex records and reports.

The role requires a Bachelor’s degree and two years of related experience, plus strong organizational and communication skills and proficiency with Microsoft Office and

Qualifications

• Bachelor's degree and two (2) years of related experience; or equivalent combination of education and experience.
• Knowledge of academic program administration and higher education processes.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to communicate professionally with faculty, students, staff, and university partners.
• Proficiency with Microsoft Office and instructional technology systems.

Responsibilities

• Supports program development, student service delivery, outcome evaluation and instructor/student recruitment, enrollment and retention.
• Recommends, implements and evaluates strategies to expand program offerings.
• Prepares analytical and statistical reports for management.
• May be required to provide various course support to faculty.
• Develops and maintains relationships with various offices to improve student and faculty services.
• Serves as resource expert regarding program policies and procedures.
• Oversees office recordkeeping and updates of program web and print materials.
• Coordinate semester-level academic activities to ensure courses and resources are prepared for instruction.

Skills

Academic program administration

Higher education processes

Organizational skills

Written and verbal communication

confidentiality

Microsoft Office proficiency

Learning management systems

Project coordination

Education

Bachelor's degree

Two years of related experience

Tools

Microsoft Office

Learning management systems

University administrative platforms

Job description

Title: Academic Program Specialist

Employee Classification: Academic Program Specialist

Campus: University of North Texas Health at Fort Worth

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-CBTS-Office of the Dean

Department: HSC-CBTS-Office of the Dean-302000

Job Location: Fort Worth

Salary: Commensurate with experience, in the range of $52,008.00 - $59,040.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The College of Biomedical and Translational Sciences (CBTS) at UNT Health has three multidisciplinary departments that include Physiology & Anatomy, Pharmacology & Neuroscience and Microbiology, Immunology & Genetics. CBTS takes great pride in shaping the future of the biomedical workforce with three focus areas: education, student service, and research. Our students are educators, researchers, and health care professionals of tomorrow. The research areas of CBTS are diverse and include cardiovascular, neuroscience, health disparities, vision science, genetics, immunology, molecular biology, nanotechnology, pharmacology, and numerous other areas.

Position Overview

The Academic Program Specialist will provide administrative and operational functions in the College of Biomedical and Translational Sciences, including coordinating administrative activities, providing advanced support to leadership and faculty, managing meetings and special projects, maintaining complex records and documentation, monitoring deadlines, and ensuring required forms and reports are completed accurately and on time.

Minimum Qualifications

Bachelor's degree and two (2) years of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Knowledge of academic program administration and higher education processes.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to communicate professionally and effectively with faculty, students, staff, administrators, and university partners.
• Strong attention to detail and accuracy in maintaining academic records, schedules, correspondence, and program documentation.
• Ability to work independently, exercise sound judgment, and identify and resolve routine operational issues.
• Ability to maintain confidentiality and handle sensitive academic and administrative information appropriately.
• Proficiency with Microsoft Office or comparable productivity software, including Word, Excel, Outlook, and PowerPoint.
• Ability to learn and effectively use academic and instructional technology systems, including learning management systems and university administrative platforms.
• Ability to develop and maintain tracking systems, spreadsheets, timelines, checklists, and other organizational tools.
• Ability to establish effective working relationships across departments and functional areas.
• Ability to adapt to changing priorities, deadlines, and program needs.
• Strong problem-solving and critical-thinking skills.
• Ability to independently follow through on assignments and ensure tasks are completed accurately and on time.

Job Duties

• Supports program development, student service delivery, outcome evaluation and instructor/student recruitment, enrollment and retention.
• Recommends, implements and evaluates strategies to expand program offerings.
• Prepares analytical and statistical reports for management.
• May be required to provide various course support to faculty.
• Develops and maintains relationships with various offices to improve student and faculty services.
• Serves as resource expert regarding program policies and procedure.
• May assist with the development and management of courses within the current learning management system.
• Oversees office recordkeeping; manages updates of program web and print materials.
• May supervise office operations and/or department budget.
• Coordinate semester-level academic activities to ensure courses, instructional materials, classrooms, technology, and related resources are prepared and available prior to the start of instruction. This will include room bookings, Canvas setup, syllabus checks.
• Serve as a secondary academic point of contact for course directors and instructors regarding course setup and semester timelines.
• Track faculty and Support faculty with course preparation, Canvas course shells, instructional technology, assessments, quizzes, and other academic requirements.
• Conduct semester readiness audits to ensure courses, instructional materials, and learning environments meet instructional standards.
• Coordinate instructional and in-class activity logistics, including Team Learning Exercises (TLEs), classroom reservations and academic event scheduling.
• Maintain standardized course templates, timelines, and operational documentation to support consistency across programs.
• Maintain organized and accurate operational records to support accreditation, internal reviews, and external reporting requirements.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday- Friday, 8:00am-5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.