Senior Administrative Coordinator, Division of Public Practice

University of North Texas - Denton; Denton (TX); On-site; USD 60,000 - 95,000; Full time

Job summary

The University of North Texas in Denton seeks a Senior Administrative Coordinator to provide advanced administrative support to the Division of Public Practice. You will manage payroll, budget records, and office operations while coordinating with senior leadership and external partners.

Ideal candidates will have a Bachelor's degree and five years' experience in office administration, with strong MS Office, budgeting, and confidential-task handling skills.

Qualifications

• Bachelor's degree and five years of highly responsible and varied office administration or business management experience.
• Strong organizational and communication skills and ability to manage multiple tasks.

Responsibilities

• Maintain payroll and budget records; monitor accounts and expenditures; process requisitions and financial transactions; complete PCard purchases and reimbursements.
• Maintain personnel and payroll records; approve timesheets; prepare and submit new hire ePARs for faculty, staff, adjuncts and hourly employees.
• Coordinate daily administrative operations; supervise administrative staff and student assistants; support hiring and onboarding processes; coordinate staff scheduling and office workflows.
• Provide administrative and academic support to school leadership and faculty; prepare correspondence and confidential materials; coordinate scheduling and research workflow improvements.

Skills

Customer service

Written communication

MS Office

Budgeting

Pressure management

Record keeping

Program planning

Confidential tasks

Relationship building

Policies & procedures

Education

Bachelor's degree

Job description

Senior Administrative Coordinator, Division of Public Practice

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-Col of Publ Affairs & Hlth Sci

Department: UNT-Social Work-135330

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The College of Public Affairs and Health Sciences (PAHS) at the University of North Texas prepares graduates to address diverse and complex social issues such as aging, disability, disaster management and recovery, criminal justice, health disparities and public safety, and find solutions to challenges in public administration, public and mental health, exercise physiology, and urban design.

We have nine academic departments with undergraduate and graduate programs, the Kristin Farmer Autism Center, the Center for Public Management, the UNT Speech and Hearing Center, the UNT Psychology Clinic, the UNT Workforce Innovation, Support and Empowerment (UNTWISE) program, UNT ELEVAR, and several professional development and clinical training programs to facilitate careers to address a global society.

Position Overview

The Senior Administrative Coordinator provides advanced administrative and operational support to the Division of Public Practice and its leadership. They manage key administrative functions, support operational priorities, and ensure compliance with university policies and procedures. The coordinator serves as a central point of contact for the division and regularly interacts with senior university leadership, including the President's Office, Vice Presidents and external partners.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Job Duties

• Financial and Budget Management: Maintain payroll and budget records; monitor accounts and expenditures; process requisitions and financial transactions; complete PCard purchases and process ABAs, IDTs and reimbursements.
• Personnel and Payroll Administration: Maintain personnel and payroll records; approve timesheets; prepare and submit new hire ePARs for faculty, staff, adjuncts, teaching fellows/assistants and hourly employees.
• Office Operations and Supervision: Coordinate daily administrative operations; supervise administrative staff and student assistants; support hiring and onboarding processes; coordinate staff scheduling and office workflows.
• Administrative and Academic Support: Provide administrative and academic support to school leadership and faculty. Prepare correspondence, reports and confidential materials; sign routine administrative documents; coordinate course scheduling and assist with other academic processes; identify operational issues and research solutions to improve administrative and academic workflows.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• Noisy environments.

Work Schedule

Monday-Friday, 8:00 a.m. to 5:00 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.Resume and cover letter required.

Benefits

For information regarding our Benefits.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.