Academic Program Coordinator

University of North Texas System; Fort Worth, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

University of North Texas Health Fort Worth seeks an Academic Program Coordinator to support the Associate Dean for Community Partnerships and Practice. The role involves scheduling, contracts, MOUs, event planning, and governance coordination.

Responsibilities include data collection and evaluation, partner recruitment, and Salesforce upkeep, plus faculty support and program operations. Schedule is Monday–Friday, 8am–5pm, with occasional after-hours work.

Qualifications

• Bachelor's degree and two years of related experience or equivalent.
• Master’s degree in Public Health or related discipline preferred.
• Strong skills in Excel and data management tools; proficient in MS Office suites.

Responsibilities

• Coordinate meetings, agendas, and contracts; support governance boards.
• Collect and analyze data; manage communications and outreach activities.
• Maintain Salesforce records and assist with program partner relations.
• Plan events, support faculty activities, and prepare attestation letters.

Skills

Excellent written and oral

Organizational skills

Multitasking

Communication for diverse audiences

Education

Bachelor's degree

Master's degree in Public Health

Tools

MS Excel

MS Office

Adobe Pro

Teams

Canva

Data management tools

Job description

Title: Academic Program Coordinator

Employee Classification: Academic Program Coordinator

Campus: University of North Texas Health at Fort Worth

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Public Health Administration-303000

Job Location: Fort Worth

Salary: Compensate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

UNT Health is one of the three higher education institutions within the University of North Texas (UNT) System, alongside UNT at Denton and UNT at Dallas. The UNT System offers high-quality education to residents of the North Texas region, including Fort Worth, Dallas, Denton, and Frisco, as well as students from other states. Named a top-tier medical school for primary care by U.S. News & World Report, Texas College of Osteopathic Medicine (TCOM) is a leader in training physicians skilled in comprehensive primary care and rural medicine. More than 60% of TCOM’s graduates practice primary care medicine, helping reduce the shortage of physicians in our Texas communities.

Position Overview

The Department of Public Health at TCOM is seeking to hire an Academic Program Coordinator who will provide instrumental support to the portfolio of the Associate Dean for Community Partnerships and Practice.

Minimum Qualifications

Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Excellent written and oral communication.
• Ability to customize communications for all audiences.
• Ability to be organized, work with deadlines, and handle multiple tasks in a timely manner.
• Ability to maintain positive working relationships with all individuals (community members, administrators, faculty, staff, students).

Preferred Qualifications

• Master’s Degree in Public Health or similar discipline.
• Strong skills in Microsoft Excel or related data management tools/systems.
• High proficiency in MS Office, Adobe Pro, Teams, Canva.
• Management and analysis of quantitative and qualitative data.

Job Duties

• Meeting scheduling, purchasing, meeting agenda development (Community Corps Governance Council and Academic Community Partnerships Advisory Board), contracts/vendor payments, MOU development/processing, event planning and implementation.
• Data collection, monitoring and evaluation, member recruitment, member management/communication, event organizing, newsletter development, web content management, faculty support (arranging guest speakers, class facilitation, and other CC member involvement), faculty engagement (to encourage Community Corps integration).
• Community partner list management, adding information to Salesforce and keeping it updated, community survey implementation, documentation of touchpoints/encounters Preceptor (site supervisor) recruitment, student/community surveys for matching program, qualitative and quantitative matching of students and potential preceptors, coordinating and hosting virtual interviews, analyzing post-interview ratings/rankings, making final match recommendations, advising students who need help securing an internship site, monitoring student’s onboarding, drafting attestation letters for host organizations, managing the PrePHED 5100 and Learning Plus Site Supervisor Canvas courses and assignments, event planning (orientation, Practice Day), managing student and site supervisor awards (product submissions, surveys, recruiting judges, analyzing results, selecting awards), keeping students and community partners aware of pending deadlines/due dates, updating web and canvas content, drafting operating procedures.
• Attending meetings or representing associate dean at meetings.
• Managing email accounts for Public Health Practice experience and the Community Corps.
• Other duties as assigned by supervisor or TCOM leadership team.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8:00am - 5:00pm, occasional afterhours and weekends.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.