Administrative Specialist

UNT; Denton, Northern (TX, KY); Hybrid; USD 32,000 - 39,000; Full time

Job summary

The Computer Science & Engineering Department at the University of North Texas is seeking an Administrative Specialist to support enrollment, override enrollment requests, CPT processing, and department communications. You will back up scheduling using Courseleaf, Ad Astra, Curriculog, and assist with certificates, awards, and prerequisites coordination.

Strong customer service and MS Office skills are essential.

Qualifications

• Associate degree and three years of office experience or equivalent.
• Strong customer service and communication skills.
• Ability to handle multiple tasks and adapt to changes.

Responsibilities

• Manually enrolls students into unorganized coursework.
• Processes Override Enrollment requests.
• Processes CPT forms for the department.
• Assists front desk walk-ins and coordinates with faculty on certificates and awards.
• Supports course schedule changes via Courseleaf and room reservations via Ad Astra.
• Maintains documentation and conducts data checks for accuracy.

Skills

Exceptional customer service

Microsoft Office

Accounting/budgeting

Stress management

Multitasking

Record keeping

Planning and organizing

Confidential tasks

Relationship building

Policy knowledge

Education

Associate's degree with 3 years experience

Tools

Courseleaf

Ad Astra

Curriculog

Job description

Title: Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Engineering

Department: UNT-Computer Science & Engineering-130310

Job Location: Denton

Salary: $35,360.000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Department of Computer Science and Engineering at the University of North Texas supports a number of programs related to the fields of Computer Science and Computer Engineering. Programs include, but are not limited to, Bachelor's programs, Master's Programs, Doctoral programs, and research.

Position Overview

The Computer Science Engineering Department at the University of North Texas is seeking to hire an Administrative Specialist to join our team. Responsibilities for this position include, but are not limited to supporting enrollment of students through Override Enrollment requests, PERC reports, and generating permission codes for course enrollment, when necessary. This position serves as a backup for scheduling and Curriculog, and is trained to utilize Courseleaf (creating course schedules), Ad Astra (reserving rooms and scheduling), Curriculog (catalog and pre-requisite changes), and to create new sections of unorganized courses. This position also handles CPT (Curricular Practical Training) Program from the department's side, and is responsible for acting as the department's point of contact for the CPT program, processing CPT forms, and assisting with internship enrollment. This position also handles certificate evaluation and mailing by coordinating with faculty regarding special certificates and processing the awards until mailing them to the students.

Minimum Qualifications

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Intermediate Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Job Duties

• Manually enrolls students into unorganized coursework.
• Processes Override Enrollment requests.
• Processes CPT forms for the department.
• Assists with CSE front desk walk-ins.
• Coordinates with faculty regarding special certificates and awards until mailing them to students.
• Assists Director of Operations when necessary to adjust course schedules via Courseleaf.
• Utilizes Ad Astra for room reservations within the Department of Computer Science and Engineering.
• Creates unorganized course sections for each Tenure/Tenure-Track faculty member for CSCE 6940 and 6950.
• Assists in handling emails to the primary department inbox.
• Reviews Curriculog for needed updates and accurate information.
• Maintains a list of required course pre-requisites for evaluation and comparison with EIS.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.