Academic Program Coordinator - Supervisor (Physics Department)

Penn State University; University Park (AL); On-site; USD 46,000 - 68,000; Full time

Job summary

Penn State University seeks an experienced Academic Program Coordinator for its Physics Department to support graduate studies through comprehensive program administration, student engagement, and communication. The ideal candidate will possess excellent interpersonal skills, proficiency in Microsoft Office, and a commitment to organizational excellence in higher education.

Benefits

75% tuition discount for employees and eligible family members

Comprehensive medical, dental, and vision coverage

Robust retirement plans

Generous paid time off including holidays and vacation

Qualifications

• 4+ years of relevant experience required.
• Detail-oriented team player.
• Ability to handle multiple tasks.

Responsibilities

• Provide administrative support to the Director of Graduate Studies.
• Coordinate all facets of the graduate program.
• Serve as a liaison between the Graduate School and students.

Skills

Customer service

Communication

Organizational skills

Problem-solving

Education

Associate Degree

Tools

Microsoft Office 365

Adobe

Job description

Academic Program Coordinator - Supervisor (Physics Department)

Join to apply for the Academic Program Coordinator - Supervisor (Physics Department) role at Penn State University

Academic Program Coordinator - Supervisor (Physics Department)

4 days ago Be among the first 25 applicants

Join to apply for the Academic Program Coordinator - Supervisor (Physics Department) role at Penn State University

Get AI-powered advice on this job and more exclusive features.

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
  
  

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
  
  

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Department of Physics in the Eberly College of Science, is seeking an energetic, motivated, and experienced Graduate Program Coordinator (Academic Program Coordinator, Supervisor). The Graduate Program Coordinator's duties include providing administrative support to the Director of Graduate Studies (DGS) and professional support to students.

Duties for the department include:

• Serve as first point of contact for all current, new, and incoming graduate students
• Coordinate and administer all facets of the graduate program
• Submit and terminate assistantships in WorkLion (the central resource for Penn State HR services, payroll, attendance, etc)
• Schedule graduate courses and update the graduate student listserv
• Some financial duties, including assisting with processing forms/paperwork for our graduate students
• Serve as a liaison between the Graduate School and students to make sure that all policies and procedures are being followed and that all pertinent information is being shared with the students
• Coordinate the graduate student recruitment process (includes Offers Letters and Terms of Offer); respond to prospective student inquiries; arrange campus visits (travel, lodging); monitor and update GRADS (Graduate Admissions Decision System) for applicants; and plan and coordinate the new student orientation
• Update Graduate Student Handbook, as directed by DGS, and department forms; assist students with course scheduling; update graduate course schedule each semester
• Monitor and update in LionPATH (Penn State's student information system) student progress toward achieving critical milestones, maintain student database, schedule all comprehensive exams and final thesis/dissertation defenses, and file the appropriate paperwork with the Graduate School
• Maintain spreadsheet of all graduate assistantships and submit all assistantships, including Terms of Offer and English Fluency forms, in WorkLion
• Supervise the undergraduate program coordinator.
• Candidates must be detail-oriented and a team player; have excellent customer service, communication, interpersonal, organizational and problem-solving skills; be able to handle multiple tasks and work independently and in a team environment.
  
  

Minimum Education, Work Experience & Required Certifications

Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

Additional Preferences:

• Proficiency in Microsoft Office 365 (SharePoint, Outlook, Word, Excel, Teams) and Adobe is highly desired.
  
  

Additional Information

• Eberly College of Science is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. The hours of this position will be Monday through Friday, 8:00 a.m. – 5:00 p.m. Questions related to flexible work should be directed to the hiring manager during the interview process.
  
  

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Education and Training

• Industries

  Higher Education

Referrals increase your chances of interviewing at Penn State University by 2x

Sign in to set job alerts for “Academic Program Coordinator” roles.

University Park, PA $42,100.00-$61,000.00 1 week ago

University Park, PA $38,300.00-$55,500.00 2 weeks ago

University Park, PA $38,300.00-$55,500.00 4 days ago

University Park, PA $38,300.00-$55,500.00 5 months ago

Academic Program Coordinator - Ryan Family Student Center

Academic Program Coordinator - Mathematics Undergraduate

University Park, PA $46,400.00-$67,300.00 4 weeks ago

Program Coordinator, Brand Academy (NIL Support for Student-Athletes)

University Park, PA $61,800.00-$89,600.00 3 months ago

Department Head Assistant - College of IST

University Park, PA $42,100.00-$61,000.00 3 weeks ago

University Park, PA $46,400.00-$67,300.00 2 weeks ago

Program Coordinator for BLUEprint & Community Mentoring

Academic Program Specialist for UG Pre-Major Programs and Pathways

Accessibility Services Administrative Assistant (25 hours)

Penn State Extension Better Kid Care Program Coordinator

University Park, PA $46,400.00-$67,300.00 1 week ago

Administrative Assistant, College of the Liberal Arts

University Park, PA $34,800.00-$55,500.00 2 days ago

Part Time - Bryce Jordan Center Administrative Support - A&BS

Part-Time Office Assistant - Federal Work Study - Department of Physics

Administrative Assistant - Ben Franklin Technology Partners

Part Time - Bryce Jordan Center Administrative Support - A&BS

Administrative Assistant, University Libraries Leadership

Part-Time Administrative Support- COE- The Learning Factory

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.