Academic Program Coordinator Supervisor

The Pennsylvania State University; University Park (PA, TX); On-site; USD 46,000 - 68,000; Full time

Job summary

The Pennsylvania State University is seeking an Academic Program Coordinator to oversee the development and delivery of courses in the Accounting Department. This role involves collaboration with faculty and staff, budget management, and student communication. The ideal candidate will have strong organizational skills and relevant experience.

Benefits

75% tuition discount

Comprehensive medical coverage

Robust retirement plans

Paid time off including holidays

Qualifications

• 4+ years of relevant experience or equivalent education.
• Ability to supervise and review staff members.

Responsibilities

• Collaborate with faculty to manage course data and budgets.
• Coordinate scholarship and assistantship processes.
• Plan and coordinate events for prospective students.

Skills

Communication

Problem-Solving

Planning

Education

Associate Degree

Tools

SIMBA

Concur

LionPath

CollegeNet

WorkLion/Workday

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

POSITION SPECIFICS

The Department of Accounting in the Smeal College of Business at The Pennsylvania State University (University Park) invites applications for an Academic Program Coordinator (Supervisor). The Academic Program Coordinator collaborates with faculty, staff, and students to ensure the effective development and delivery of courses managed by the department as well as effective management of department budgets and activities.

The Accounting Department manages approximately 900 undergraduate, Integrated Masters of Accounting (MAcc), and other graduate students. The Department comprises 30 full-time faculty members, 13 doctoral students, several part-time faculty members, and two full-time staff members.

Representative Duties

• Collaborate with faculty and department leadership to forecast course enrollment; retrieve, compile, and analyze course data; assess classroom space and instructor requirements; plan, schedule, and finalize sections, classrooms, and exams; respond to course availability and enrollment inquiries
• Monitor program budget including tracking purchases, approving expenditures, and generating financial reports
• Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation information
• Communicate with faculty, staff, advisers, parents, and students; respond to inquiries related to individual courses, degree requirements, or the overall academic program
• Facilitate the process for reviewing requests and updating student course/program changes; process grade change forms, add, drop, and registration forms
• Coordinate and implement policies, procedures, and activities pertaining to student records across a department or assigned academic program
• Coordinate scholarship, assistantship, and fellowship data and funds; prepare award letters, notify donors, monitor expenses, prepare and analyze financial reports; assign and monitor teaching assistant class assignments
• Communicate with students to promote program specific opportunities including workshops, organizations, internships, and career development opportunities; collaborate with faculty and program staff to develop marketing materials
• Coordinate faculty affairs processes including promotion and tenure, sabbatical leave, and non-tenure track promotions; prepare, track, and submit review documents; consult faculty on processes and procedures in order to facilitate timely submissions and ensure compliance with academic policies
• Plan and coordinate events including orientations, summer days, prospective student visits, open houses and other program events; arrange volunteer schedules for events
• Assist with the department websites; review content and ensure that information is accurate

The successful candidate will possess the ability to supervise and review other staff members as well as work independently; engage in effective written and verbal communications; perform baseline planning, organizing, and directing; problem-solve and propose solutions; and maintain a high level of confidentiality in managing student and employee records. Candidates with experience in using SIMBA, Concur, LionPath, CollegeNet, and WorkLion/Workday are preferred. In-person hours in the departmental office are required.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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