Academic Program Coordinator, Department of Philosophy

The Pennsylvania State University; University Park (PA, TX); On-site; USD 38,000 - 56,000; Full time

Job summary

An established university is seeking an Academic Program Coordinator to support graduate programs in the Department of Philosophy. This dynamic role involves managing student records, coordinating appointments, and tracking academic progress. The ideal candidate will thrive in a collaborative environment while utilizing their organizational and multitasking skills. With opportunities for professional growth and a supportive work culture, this position offers a unique chance to contribute to the academic success of students. Join a vibrant community dedicated to fostering equity and inclusion while enjoying a comprehensive benefits package.

Benefits

Medical, dental, and vision plans

75% tuition discounts

Generous vacation and sick time

15 paid holidays

Qualifications

• Minimum of a High School Diploma or GED and two years of relevant experience.
• Professional experience working with data and using Microsoft Excel.

Responsibilities

• Manage enrollment and registration processes for graduate students.
• Track graduate student academic progress and funding.
• Coordinate appointments for graduate student milestones.

Skills

Detail-oriented

Problem-solving

Interpersonal skills

Written communication

Verbal communication

Data management

Microsoft Excel

Education

High School Diploma or GED

Tools

Microsoft Office 365

LionPATH

WorkLion

iTwo

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

An Academic Program Coordinator is being sought to be the primary point of contact for all graduate program matters of the Department of Philosophy in the College of the Liberal Arts.

This role is great for individuals looking for variety in their next career move, along with the opportunity to provide high-level support to the Director of Graduate Studies, the faculty, and graduate students of the department.

A significant amount of tracking of data is also involved in this role as the Academic Program Coordinator will manage and maintain graduate student academic and some budget records.

The Academic Program Coordinator will utilize organizational and multitasking skills to complete this position's responsibilities, which include but are not limited to:

• Managing enrollment and registration processes

• Monitoring and tracking graduate student academic progress

• Coordinating and scheduling appointments related to the following graduate student milestones: candidacy, comprehensive examinations, dissertation proposals, and defense examinations

• Preparing new and renewal appointments of graduate assistantship or fellowship

• Tracking graduate student departmental and external funding

• Managing admissions and recruitment processes, including creating and maintaining complete applicant files, fielding questions regarding the program and admissions, and planning aspects of the annual recruitment event

• Managing the approval and tracking process for graduate student conference travel and expense reimbursements

• Creating and maintaining spreadsheets to collect and analyze financial and student data for internal and external reporting

• Responding to and problem-solving inquiries regarding program and University policies and procedures

The Academic Program Coordinator will work both independently, as well as collaborate/have support of the administrative team when completing the position's responsibilities. Providing back-up support to others on the administrative team will occur as needed.

After training, the Academic Program Coordinator will also work with various software including Microsoft Office 365 and 25Live by CollegeNet, as well as the following which are specific to Penn State:

• LionPATH (Penn State's student information system),

• WorkLion (collection of general HR information and resources, along with an inquiry system)

• iTwo (used for data access, analysis, and distribution)

Benefits (visit https://hr.psu.edu/benefitsfor more detailed information):

• Medical, dental, vision, and retirement plans

• 75% tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation and sick time

• 15 paid holidays/campus closure days

Education and Experience: This position will be filled at the level of Intermediate Support, which requires a minimum of a High School Diploma or General Equivalency Diploma (GED) for education and two years of relevant experience, or an equivalent combination of education and experience.

Candidates must also have professional experience working with data and using Microsoft Excel (or similar software).

Additional Qualifications:

• Demonstrated ability to be detail-oriented

• Proven creative problem solver

• Excellent interpersonal and written and verbal communication skills

Application Instructions: To be considered, applicants must upload a resume and cover letter.

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belongingthat supports both broad and specific equity initiatives, leverages theeducational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of thecommunity thrive.We value belonging as a core strength and anessential element of the university's teaching, research, and servicemission.

The salary range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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