Academic Program Administrator

The Johns Hopkins University; Baltimore (MD); Hybrid; USD 48,000 - 85,000; Full time

Job summary

An established industry player is seeking an Academic Program Administrator to manage the daily operations of its School of Nursing programs. This role involves coordinating tasks, managing databases, and supporting various committees. The ideal candidate will possess strong organizational and analytical skills, ensuring smooth program administration and adherence to compliance standards. Join a dynamic team that values diversity, equity, and inclusion while contributing to the academic success of students in a collaborative environment.

Qualifications

• 3+ years in program administration in an academic environment.
• Experience with database management is preferred.

Responsibilities

• Oversee daily operations of the DNP programs.
• Manage logistics for events and administrative support for committees.

Skills

Organizational Skills

Analytical Skills

Project Management

Communication Skills

Database Management

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

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Johns Hopkins strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The seasonal flu vaccine requirement remains unchanged. Exceptions may be provided under certain circumstances.Click here for more information.

Johns Hopkins strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The seasonal flu vaccine requirement remains unchanged. Exceptions may be provided under certain circumstances.Click here for more information.

Johns Hopkins strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The seasonal flu vaccine requirement remains unchanged. Exceptions may be provided under certain circumstances.Click here for more information. .

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We are seeking an Academic Program Administrator to oversee all aspects of day-to-day administration of the School of Nursing (SON) DNP Advanced Practice & Post Master’s Certificate Programs. This role requires strong organizational, analytical, and management skills, including data analysis, project management, coordination of task forces/other groups, and implementation/evaluation skills. This position is part of the Academic Affairs team and reports directly to the Academic Program Director.

Specific Duties & Responsibilities

Major Responsibilities

• Implement processes, procedures, policies, and systems. May include course scheduling, maintaining student and other databases, student worker tracking mechanisms.
• Work closely with the Program Director, Associate Directors and Track Directors in the day-to-day operations of the program. This requires planning, coordination, knowledge and understanding of the academic program.
• Provide administrative support for various standing meetings/ committees in the SON (i.e., schedule meetings, collect agenda items and meeting documents, take meeting minutes, disseminate information to committee members, manage follow-up) for the following committees/meetings. This includes, but is not limited to, the DNP curriculum committee, DNP AP/MSN admissions committee, DNP progressions committee, track director meeting, policy committee, graduation committee
• Work closely with counterparts in SON and University wide departments.
• Follow FERPA regulations in maintaining confidential student information.
• Create strategic direction and manage program internal and external websites in collaboration with

Marketing and Communications

• Manage logistics associated with events.
• Represent the program in administrative matters. May include issues pertaining to space, facilities, technology, student information system, classroom support, etc.
• Responsible for program communication and coordination.
• Monitor course enrollments, plans of study, and communicate with advisors/track directors
• Keeping the program director informed of meeting/programmatic developments.
• Exercise independent judgment and apply knowledge of administrative and academic operating policies to support student success.
• Assist students with administrative tasks and issues, including letters of good academic standing, student welcome information, facilitation of transfer of credit review processes, and postgraduation/employment documentation.
• Manage applicable aspects of accreditation for the programs, including, but not limited to program reports such as student attrition, LOA, pass rates reports from advanced practice nursing certifying agencies (ANCC, AACN, PNCB, AANP); compile data onto spreadsheet to be disseminated to SON & program leadership
• In collaboration with the Program Director and Program leadership, contribute to the planning, establishment, and oversight of the program budgets and expenditures
• Collaborate with program leadership to maintain regulatory compliance with state board, accreditation, and other related agencies’ requirements.
• Understand and partner in the University’s commitment to diversity, equity, and inclusion and ensure these values are maintained throughout all aspects of the programs and in day-to-day interactions.
• May be appointed, selected or volunteer to work as a member of university-wide specified workgroups, and/or SON special workgroups to complete and report specified tasks and outcomes.
• Other duties and special projects as assigned.

Special Knowledge, Skills & Abilities

• Excellent interpersonal, oral, organizational, and written communication skills.
• Excellent computer and technology skills (internet and software applications; word processing, spreadsheets, presentations).
• Knowledge of APA format.

We are seeking an Academic Program Administrator to oversee all aspects of day-to-day administration of the School of Nursing (SON) DNP Advanced Practice & Post Master’s Certificate Programs. This role requires strong organizational, analytical, and management skills, including data analysis, project management, coordination of task forces/other groups, and implementation/evaluation skills. This position is part of the Academic Affairs team and reports directly to the Academic Program Director.

Specific Duties & Responsibilities

Major Responsibilities

• Implement processes, procedures, policies, and systems. May include course scheduling, maintaining student and other databases, student worker tracking mechanisms.
• Work closely with the Program Director, Associate Directors and Track Directors in the day-to-day operations of the program. This requires planning, coordination, knowledge and understanding of the academic program.
• Provide administrative support for various standing meetings/ committees in the SON (i.e., schedule meetings, collect agenda items and meeting documents, take meeting minutes, disseminate information to committee members, manage follow-up) for the following committees/meetings. This includes, but is not limited to, the DNP curriculum committee, DNP AP/MSN admissions committee, DNP progressions committee, track director meeting, policy committee, graduation committee
• Work closely with counterparts in SON and University wide departments.
• Follow FERPA regulations in maintaining confidential student information.
• Create strategic direction and manage program internal and external websites in collaboration with

Marketing and Communications

• Manage logistics associated with events.
• Represent the program in administrative matters. May include issues pertaining to space, facilities, technology, student information system, classroom support, etc.
• Responsible for program communication and coordination.
• Monitor course enrollments, plans of study, and communicate with advisors/track directors
• Keeping the program director informed of meeting/programmatic developments.
• Exercise independent judgment and apply knowledge of administrative and academic operating policies to support student success.
• Assist students with administrative tasks and issues, including letters of good academic standing, student welcome information, facilitation of transfer of credit review processes, and postgraduation/employment documentation.
• Manage applicable aspects of accreditation for the programs, including, but not limited to program reports such as student attrition, LOA, pass rates reports from advanced practice nursing certifying agencies (ANCC, AACN, PNCB, AANP); compile data onto spreadsheet to be disseminated to SON & program leadership
• In collaboration with the Program Director and Program leadership, contribute to the planning, establishment, and oversight of the program budgets and expenditures
• Collaborate with program leadership to maintain regulatory compliance with state board, accreditation, and other related agencies’ requirements.
• Understand and partner in the University’s commitment to diversity, equity, and inclusion and ensure these values are maintained throughout all aspects of the programs and in day-to-day interactions.
• May be appointed, selected or volunteer to work as a member of university-wide specified workgroups, and/or SON special workgroups to complete and report specified tasks and outcomes.
• Other duties and special projects as assigned.

Special Knowledge, Skills & Abilities

• Excellent interpersonal, oral, organizational, and written communication skills.
• Excellent computer and technology skills (internet and software applications; word processing, spreadsheets, presentations).
• Knowledge of APA format.

Minimum Qualifications

• Bachelor's Degree.
• Three years progressively responsible experience in program administration in an academic environment.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience with database management.

Classified Title: Academic Program Administrator
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $48,000 - $84,100 Annually ($66,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30 -5:00
FLSA Status:Exempt
Location:Hybrid/School of Nursing
Department name: Academic Affairs
Personnel area: School of Nursing

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ .

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/ .

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine . Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.