Academic Operations Specialist - 82691

The Chronicle Of Higher Education, Inc.; Lake Saint Louis (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

St Charles Community College is seeking an Academic Operations Specialist to support program review, assessment, articulation agreements, and experiential learning initiatives. This role ensures quality assurance, data-informed decision-making, and compliance with accreditation requirements across academic areas.

The position requires a Bachelor's degree and 3+ years in academic affairs or related fields, with strong organizational skills and the ability to manage multiple timelines.

Qualifications

• Bachelor's degree in Higher Education, Education, Business, or related field.
• 3+ years of experience in academic affairs, institutional research, or related area.
• Experience with data tracking, reporting, or assessment processes.

Responsibilities

• Coordinate institutional program review cycles, timelines, and documentation with IRE.
• Monitor submission of annual and comprehensive program reviews.
• Compile and synthesize program-level data (enrollment, outcomes, completion) with IRE.
• Maintain assessment documentation repositories via SharePoint/evidence systems.
• Coordinate the lifecycle of articulation agreements (development, approvals, renewals).
• Support partnership documentation and compliance requirements; liaison for stakeholders.
• Assist with collection, organization, and validation of evidence for accreditation.
• Track compliance timelines and reporting requirements for accreditation.
• Develop and coordinate internships, track placements, and align with learning outcomes.
• Support catalog production, proofreading, and updates; ensure consistency of program data.
• Assist in data reporting for accreditation, state, and institutional needs.

Skills

Organizational skills

Project management

Compliance timelines

Data-informed decisions

Collaboration with faculty

Education

Bachelor's degree in Higher Education or related field

Tools

Colleague

Microsoft

Assessment Software

Job description

Founded in 1986, St. Charles Community College (SCC) has areputation as one of the best two-year colleges in the state ofMissouri. SCC's service area includes a six-county region with apopulation exceeding 540,000. SCC's main campus, located inCottleville, has won architectural awards for its innovative,contemporary design. The college's Dardenne Creek Campus featuresthe Center for Healthy Living and the Field to Table Institute.Opening Fall 2025, the Innovation West Campus located in Wentzvillefeatures the Regional Workforce Innovation Center. With a focus oninnovation, St. Charles Community College is a leader in deliveringhigh quality education in a state-of-the-art learning environment.The success of SCC is rooted in the mission of serving thecommunity by "focusing on academic excellence, student success,workforce advancement, and life-long learning within a globalsociety."

St. Charles Community College is seeking an Academic OperationsSpecialist to support program review, assessment processes,articulation agreements, and experiential learning initiatives. This position plays a critical role in ensuring the effective implementation of academic quality assurance processes, supportingfaculty and leadership with data-informed decision-making, and maintaining compliance with accreditation and regulatoryrequirements.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Strong organizational and project management skills
• Ability to manage multiple compliance timelines
• Data-informed decision-making and analytical skills
• Effective collaboration with faculty and administrators
• High attention to detail (audit/compliance readiness)

ESSENTIAL DUTIES AND RESPONSIBILITIES

Program Review & Assessment

• Coordinate institutional program review cycles, timelines, anddocumentation in collaboration with IRE
• Monitor submission of annual and comprehensive programreviews
• Compile and synthesize program-level data (enrollment, outcomes,completion) in collaboration with IRE
• Maintain assessment documentation repositories(SharePoint/evidence systems)

Articulations & Academic Partnerships

• Coordinate the lifecycle of articulation agreements (development,approvals, renewals)
• Maintain centralized tracking system for all agreements
• Support partnership documentation and compliancerequirements
• Serve as liaison for internal stakeholders supportingpartnerships

Accreditation Support

• Assist with collection, organization, and validation of evidencefor HLC and programmatic accreditation
• Maintain documentation aligned to Assurance Argumentstructures
• Track compliance timelines and reporting requirements

Internships & Apprenticeships

• Assist in development and coordination of academic internshipprocesses
• Track internship placements and related academicdocumentation
• Support alignment of internships with program learningoutcomes
• Coordinate with academic divisions and workforce partners asneeded

Curriculum & Catalog Support

• Assist with documentation tracking for curriculum proposals
• Support catalog production timelines, proofreading, andupdates
• Ensure accuracy and consistency of program and courseinformation

Data & Reporting

• Support reporting for accreditation, state, and institutionalneeds
• Ensure data integrity across systems in collaboration withIRE

MINIMUM KNOWLEDGE AND EXPERIENCE

• Bachelor's degree in Higher Education, Education, Business, orrelated field
• 3+ years of experience in academic affairs, institutionalresearch, or related area
• Experience with data tracking, reporting, or assessmentprocesses

PREFERRED QUALIFICATIONS

• Experience with program review or accreditation processes (HLCpreferred)
• Familiarity with student information systems and softwaresolutions (e.g., Colleague, Microsoft, Assessment Software)
• Experience supporting partnerships, workforce programs, orinternships

Will be subject to a criminal background check.

St Charles Community College is an Equal Opportunity Employer