Academic Operations Coordinator - Management Analyst 3

State of Minnesota; Saint Paul (MN); On-site; USD 60,000 - 88,000; Full time

Job summary

Minnesota State invites applications for the Academic Operations Coordinator position at Saint Paul College in St. Paul. This role leads the development and optimization of the master course schedule, aligning with institutional goals and student demand.

It uses data-informed practices and cross-functional collaboration to enhance course availability and equity. The position supports Academic and Student Affairs through project management, survey analysis, and reporting, delivering actionable

Qualifications

• Two years of project management experience or related work.
• Ability to analyze enrollment and student data, and prepare clear reports.
• Strong proficiency with spreadsheet and database tools to manage data from multiple sources.
• Ability to present information and lead change initiatives.

Responsibilities

• Direct the development and maintenance of the master course schedules including room utilization.
• Strategic data analysis and decision support for Academic and Student Affairs duties.
• Coordinate and support Academic and Student Affairs projects.

Skills

Project management

Data analysis

Data visualization

Spreadsheet tools

Cross-functional collaboration

Independent work

AI awareness

Communication

Education

Master's degree in Project Management or related field

Bachelor's degree

Associate's degree

Tools

Spreadsheet

Database tools

Job description

Academic Operations Coordinator - Management Analyst 3

Working Title: Academic Operations Coordinator
Job Class: Management Analyst 3
Agency: Minnesota State

• Job ID: 96070
• Location: St. Paul
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/05/2026
• Closing Date: 08/20/2026
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / St Paul TC-MAPE
• Division/Unit: MnSCU St Paul TC / MnSCU St Paul TC MAPE Class
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: 8:00 AM - 4:30 PM
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $28.75 - $42.16 / hourly; $60,030 - $88,030 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Job Summary:

The Academic Operations Coordinator is pivotal in advancing student access, success, and equity at Saint Paul College by leading the development and optimization of the master course schedule, ensuring alignment with institutional goals and student demand. This role leverages data‑informed practices and cross‑functional collaboration to enhance course availability, program efficiency, and equitable student outcomes. Key responsibilities include analyzing enrollment and student success data, coordinating schedule modifications, optimizing classroom utilization, and implementing strategic scheduling models. The coordinator also supports Academic and Student Affairs through project management, survey analysis, and reporting, contributing actionable insights for continuous improvement. By facilitating training, resolving scheduling conflicts, and developing predictive models and dashboards, this position empowers evidence‑based decision‑making and fosters a culture of data literacy and innovation across the College.

Job Duties:

• Direct the development and maintenance of the master course schedules including room utilization.
• Strategic Data Analysis and Decision Support for Academic and Student affairs Duties
• Coordinate and support Academic and Student Affairs projects

Minimum Qualifications:

• Two (2) years of project management experience or related work required. Master’s degree in Project Management, Social and Behavioral Science, Organizational Development, or related field may substitute for 18 months of experience; Bachelor’s degree for one year of experience; Associate’s degree for six months of experience
• Demonstrated ability to analyze, interpret, and communicate enrollment, student, and academic data, including the preparation of clear reports and basic data visualizations.
• Strong technical proficiency with spreadsheet and database tools to manage, integrate, and analyze data from multiple sources.
• Ability to conceptualize and implement innovative approaches to information presentation and problem‑solving, viewing issues with an open mind, evaluating alternatives, and leading or supporting change initiatives when appropriate.
• Demonstrated knowledge of project management principles and practices, including the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Proven ability to establish and maintain effective working relationships with diverse constituents, including faculty, administrators, and staff, and to collaborate productively across functional areas
• Willingness and ability to learn and leverage artificial intelligence and emerging technologies to improve efficiency, enhance data‑informed practices, and support continuous improvement in college processes.

Preferred Qualifications:

• Experience and/ or ability to prepare schedules in collaboration with academic deans and faculty schedulers.
• Extensive knowledge of two‑year college policies and procedures and structures sufficient to work collaboratively across the organization.
• Thorough knowledge and demonstrated high skill level of the modern principles and practices of higher education.
• Demonstrated project management experience.
• Extensive knowledge of a complex instructional scheduling environment.
• Masters degree in higher education, project management, data analytics or related area and/or Project Management Professional (PMP) or similar certification

About Minnesota State

Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts
Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply.

We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a Beyond the Yellow Ribbon employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.