Academic Operations Coordinator - Management Analyst 3

mnstate.edu; Northern (KY); Hybrid; USD 82,325,000 - 120,806,000; Full time

Job summary

Saint Paul College seeks an Academic Operations Coordinator to lead master course scheduling, optimize room usage, and align course offerings with student demand. This role uses data-driven analysis and cross-functional collaboration to improve access and equity.

The ideal candidate will analyze enrollment trends, develop scheduling models and dashboards, and support Academic and Student Affairs with project management and reporting to drive continuous improvement.

Qualifications

• Two or more years of project management experience or related work.
• Ability to analyze enrollment and student data and communicate findings clearly.
• Strong skills with spreadsheets and databases to manage data from multiple sources.

Responsibilities

• Direct the development and maintenance of the master course schedules and room utilization.
• Perform strategic data analysis to support Academic and Student Affairs decisions.
• Coordinate and support projects across Academic and Student Affairs.

Skills

Data analysis

Project management

Data visualization

Cross-functional collaboration

Communication

AI readiness

Education

Master’s degree in Project Management or related field

Bachelor’s degree with related experience

Associate degree with relevant experience

Tools

Spreadsheet tools

Database tools

Data visualization / BI dashboards

Job description

## Academic Operations Coordinator - Management Analyst 3Applylocations: St. Paultime type: Full timeposted on: Posted 7 Days Agotime left to apply: End Date: August 21, 2026 (8 days left to apply)job requisition id: JR0000005168## ****All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).******Working Title:**Academic Operations Coordinator - Management Analyst 3**Institution:**Saint Paul College**Classification Title:**Management Analyst 3**Bargaining Unit / Union:**214: Minnesota Association of Professional Employees**City:**St. Paul**FLSA:**Non Job Exempt**Full Time / Part Time:**Full time**Employment Condition:**Classified - Unlimited**Salary Range:**$28.75 - $42.16# **Job Description** ## Job Summary: The Academic Operations Coordinator is pivotal in advancing student access, success, and equity at Saint Paul College by leading the development and optimization of the master course schedule, ensuring alignment with institutional goals and student demand. This role leverages data-informed practices and cross-functional collaboration to enhance course availability, program efficiency, and equitable student outcomes. Key responsibilities include analyzing enrollment and student success data, coordinating schedule modifications, optimizing classroom utilization, and implementing strategic scheduling models. The coordinator also supports Academic and Student Affairs through project management, survey analysis, and reporting, contributing actionable insights for continuous improvement. By facilitating training, resolving scheduling conflicts, and developing predictive models and dashboards, this position empowers evidence-based decision-making and fosters a culture of data literacy and innovation across the College. ## Job Duties:* Direct the development and maintenance of the master course schedules including room utilization.* Strategic Data Analysis and Decision Support for Academic and Student affairs Duties* Coordinate and support Academic and Student Affairs projects ## Salary Range: The salary range for this position is $28.75 to $42.16 hourly. ## Minimum Qualifications:* Two (2) years of project management experience or related work required. Master’s degree in Project Management, Social and Behavioral Science, Organizational Development, or related field may substitute for 18 months of experience; Bachelor’s degree for one year of experience; Associate’s degree for six months of experience* Demonstrated ability to analyze, interpret, and communicate enrollment, student, and academic data, including the preparation of clear reports and basic data visualizations.* Strong technical proficiency with spreadsheet and database tools to manage, integrate, and analyze data from multiple sources.* Ability to conceptualize and implement innovative approaches to information presentation and problem‐solving, viewing issues with an open mind, evaluating alternatives, and leading or supporting change initiatives when appropriate.* Demonstrated knowledge of project management principles and practices, including the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.* Proven ability to establish and maintain effective working relationships with diverse constituents, including faculty, administrators, and staff, and to collaborate productively across functional areas* Willingness and ability to learn and leverage artificial intelligence and emerging technologies to improve efficiency, enhance data‐informed practices, and support continuous improvement in college processes. ## Preferred Qualifications:* Experience and/ or ability to prepare schedules in collaboration with academic deans and faculty schedulers.* Extensive knowledge of two-year college policies and procedures and structures sufficient to work collaboratively across the organization.* Thorough knowledge and demonstrated high skill level of the modern principles and practices of higher education.* Demonstrated project management experience.* Extensive knowledge of a complex instructional scheduling environment.* Masters degree in higher education, project management, data analytics or related area and/or Project Management Professional (PMP) or similar certification ## Required Application Materials:Please ensure you have the following items submitted with your application: * Resume/CV* Cover Letter # **Other Requirements** All resumes must clearly address the Required Qualifications as stated above. If your skills match the required skill for this position, the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous employers. Applicant must be authorized to work for any employer in the United States. We are unable to sponsorship or take over sponsorship of employment visa at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins. # **Work Shift (Hours / Days of work)** Monday - Friday, 8:00 AM - 4:30 PM# # **Telework (Yes/No)** Telework opportunities may be available for this position. # # **About** Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply. We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a Beyond the Yellow Ribbon employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system. **Benefits Information:**At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. *Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.***Desired Start Date:**08-26-2026**Position End Date:****Open Date:**08-05-2026**Close Date:**08-21-2026