Academic Operations Coordinator

Smith College; Smith (AL); On-site; USD 34,000 - 41,000; Full time

Job summary

Smith College is seeking an Administrative Support role to assist faculty, staff, and students by providing comprehensive administrative services across budgets, scheduling, and communications.

You will collaborate with department chairs and colleagues to maintain records, support searches, and coordinate events while ensuring an inclusive work environment and smooth daily operations in an academic setting.

Qualifications

• High School Diploma or equivalent.
• Valid Driver's License.
• Excellent oral and written communication skills.
• Expert level skills in Google Workspace (Docs, Sheets, Calendar, Forms).
• Proficiency in Microsoft Word and Microsoft Excel.
• Ability to organize, prioritize, and manage multiple tasks.
• Willingness to learn new technologies as necessary.

Responsibilities

• Provide core operational and administrative support for the chair, faculty, and staff, including budget/order tracking and scheduling.
• Maintain departmental records, calendars, and databases; draft communications for distribution.
• Support faculty and staff searches, reviews, and auditions; onboard new faculty and staff.
• Maintain departmental web page content and online presence as appropriate.
• Act as liaison with other departments and institutions (Five Colleges, Smith Office for the Arts).
• Manage departmental financial operations, including purchase orders and accounts payable vouchers.
• Monitor budgets, reconcile actuals, and assist with strategic budget planning.
• Oversee end-to-end event management, including budgets, travel, and coordination with partners.
• Coordinate curricular scheduling, catalog revisions, and liaison with Registrar/Provost offices.
• Oversee facilities, keys, equipment, and space utilization; manage building budgets.
• Hire, train, and supervise student workers to support duties.

Skills

Communication skills

Google Workspace

Microsoft Word

Microsoft Excel

Organize and prioritize

Initiative

Willingness to learn

Education

High School Diploma or equivalent

Tools

Google Workspace

Microsoft Word

Microsoft Excel

Job description

Smith College is seeking an Administrative Support role to assist faculty, staff, and students by providing comprehensive administrative services across budgets, scheduling, and communications.

You will collaborate with department chairs and colleagues to maintain records, support searches, and coordinate events while ensuring an inclusive work environment and smooth daily operations in an academic setting.