Academic Materials Associate

Utah; Salt Lake City, Northern (UT, KY); Hybrid; USD 19,000 - 22,000; Part time

Benefits offered by this job

Employee discounts

Career growth opportunities

Flexible scheduling

Job summary

The University of Utah Campus Store is hiring an Academic Materials Associate to support the Academic Materials department. This part-time role involves data entry, inventory management, customer service, and vendor coordination.

Training is provided, including hands-on instruction in NetSuite and VitalSource. Work includes assisting students and faculty with course materials, processing adoptions with professors, and maintaining textbooks and inventories.

Qualifications

• Must be a current University of Utah student.
• Strong attention to detail and organizational skills.
• Ability to focus on computer-based work for extended periods.
• Ability to lift approximately 45 pounds.
• Punctual, dependable, and accountable.
• Available to work afternoon shifts.
• Customer service experience.
• Data entry experience.
• Experience with Excel and/or Google Docs.

Responsibilities

• Perform accurate data entry related to course materials, inventory, and adoptions, with training provided.
• Assist students and faculty with obtaining required course materials and options.
• Answer phone calls and respond to emails in a professional and timely manner.
• Contact vendors to request and follow up on invoices.
• Contact professors regarding course material adoptions via phone and email.
• Process and manage pushes from VitalSource to NetSuite after training.
• Help set up, create, and manage books in VitalSource and NetSuite.
• Attach textbooks to classes and verify course accuracy.
• Unpack, stock, and organize received textbooks.
• Order textbooks and help maintain accurate inventory records.
• Create, package, and process chargebacks.
• Create and maintain spreadsheets for tracking and reporting.
• Assist students and professors with understanding the Utah Day One Access Program.
• Perform general office and Academic Materials tasks as assigned.

Skills

data entry

customer service

attention to detail

organizational skills

punctuality

afternoon shifts

physical strength

Excel

Google Docs

Tools

NetSuite

VitalSource

Job description

Details

Open Date 09/15/2026

Requisition Number PRN17471N

Job Title UU Student - Admin/Clerical

Working Title Academic Materials Associate

Career Progression Track SJ

Track Level

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19-20

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

M-Sa, 19-20 hours a week, some weekends and holidays.

Is this a work study job? No

VP Area President

Department 00435 - University Campus Store

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $14.50/h

Close Date 10/03/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Academic Materials Associate supports the daily operations of the Academic Materials department by assisting students, faculty, and staff with course materials. This position includes data entry, inventory management, customer service, and coordination with vendors and professors. Comprehensive training is provided, including hands‑on instruction in NetSuite, VitalSource, and department procedures. This role is ideal for a detail-oriented individual who is reliable, willing to learn, and comfortable working with computer systems for extended periods of time.

Why Work at the University Campus Store?

Employees at the University of Utah Campus Store enjoy a wide range of benefits that support both personal and professional well‑being. These include:

Employee discounts on Campus Store merchandise

Opportunities for career growth and advancement within the store

Flexible scheduling opportunities.

The Campus Store is consistently ranked among the top 15 institutionally run stores in the nation and proudly serves over 40,000 students, faculty and staff, along with millions of visitors each year. Learn more about our mission and values here www.store.utah.edu

Responsibilities

• Perform accurate data entry related to course materials, inventory, and adoptions, with training provided

• Assist students and faculty with obtaining required course materials and understanding program options

• Answer phone calls and respond to emails in a professional and timely manner

• Contact vendors to request and follow up on invoices

• Contact professors regarding course material adoptions via phone and email

• Process and manage pushes from VitalSource to NetSuite after receiving training

• Help set up, create, and manage books in VitalSource and NetSuite

• Attach textbooks to classes and verify course accuracy

• Unpack, stock, and organize received textbooks

• Order textbooks and help maintain accurate inventory records

• Create, package, and process chargebacks

• Create and maintain spreadsheets for tracking and reporting

• Assist students and professors with understanding the Utah Day One Access Program

• Perform general office and Academic Materials tasks as assigned

Minimum Qualifications

Must be a current University of Utah student.

Preferences

• Strong attention to detail and organizational skills

• Ability to focus on computer-based work for extended periods

• Ability to lift approximately 45 pounds

• Punctual, dependable, and accountable

• Available to work afternoon shifts

• Customer service experience

• Data entry experience

• Experience with Excel and/or Google Docs

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.