Academic Human Resources Analyst 3

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 75,000 - 157,000; Full time

Job summary

The Academic Personnel Analyst 3 at University of California - Los Angeles Health (Department of Medicine, VA Division) supports a broad range of personnel activities, ensuring compliance with UC, UCLA, DGSOM, and departmental requirements for faculty, leadership, and staff.

Key duties include managing appointments, recruitments, payroll actions, credentialing, and visa coordination; advising on policies, benefits, and leave; and training teams while maintaining confidentiality and meeting

Qualifications

• Bachelor’s degree in HR or equivalent education/experience.
• 4–6 years of subject matter expertise in academic personnel.
• Extensive knowledge of UC-wide Academic Personnel Policies (APM) and bargaining contracts.
• Knowledge of local bylaws for DGSOM/department and compensation plans.
• Knowledge of compensation bylaws including Outside Professional Activities.
• Ability to handle sensitive information with confidentiality.
• Ability to meet deadlines amidst interruptions.
• Excellent oral and written communication with diverse audiences.
• Knowledge of university benefits and retirement programs.
• Ability to support VA Faculty/Staff via VA Without Compensation (WOC).

Responsibilities

• Manage academic appointments, dossiers, reviews, and related actions.
• Manage academic recruitments, search waivers, exemptions.
• Oversee academic payroll, salary actions, UCPath, onboarding, and separations.
• Advise on personnel policies, labor relations, benefits, leave administration.
• Coordinate credentialing, visas, special licensing, outside activities, and compliance.
• Provide training and support for departmental initiatives and process improvements.

Skills

APM knowledge

Local bylaws

Compensation bylaws

Confidentiality

Deadline management

Communication skills

Benefits knowledge

VA WOC access

Education

Bachelor's in HR

Job description

Description

The Academic Personnel Analyst 3 manages academic personnel activities for the Department of Medicine, VA Division. Serving as a subject matter expert, the incumbent provides guidance on academic personnel policies and procedures, ensuring compliance with UC, UCLA, DGSOM, and departmental requirements while supporting faculty, leadership, and staff on a wide range of personnel matters.

Key Responsibilities

• Academic Personnel & Dossiers: Manage academic appointments, advancements, dossiers, academic reviews, and related personnel actions.
• Academic Recruitment: Manage academic recruitments, search waivers, exemptions, and related recruitment processes.
• Payroll & Personnel Administration: Oversee academic payroll, salary actions, time reporting, UCPath transactions, onboarding, and separations.
• Employee Relations, Benefits & Leave: Advise faculty and managers on personnel policies, labor relations, benefits, leave administration, and related employee matters.
• Credentialing, Visas & Compliance: Coordinate credentialing, privileging, visas, special licensing, outside professional activities, and academic personnel compliance.
• Departmental Support: Serve as a subject matter expert to faculty, leadership, and staff while providing training and supporting departmental initiatives and process improvements.

Salary: $6,725 - $14,041.67 monthly

Qualifications

• Bachelor's Degree in Human Resources or equivalent combination of education and experience
• 4-6 years of subject matter expertise
• Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts, and the procedures and practices that govern academic personnel administration.
• Thorough knowledge of local, i.e. DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration.
• Thorough knowledge of Compensation Plan bylaws including Outside Professional Activities and the procedures and practices that govern these.
• Adept in handling sensitive information and / or situations and maintaining strict confidentiality.
• Adept in meeting deadlines despite frequent interruptions.
• Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students.
• Thorough knowledge of benefits and retirement programs, preferably in a university environment;
• Ability to support VA Faculty/Staff by accessing documents on VA's servers via additional appointment. - "VA Without Compensation (WOC)".