Academic Department Office Coordinator

Otterbein-University; Westerville (OH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Tuition benefits

Vacation (4 weeks)

Sick time (10 days)

Holidays (12+)

Medical/Dental/Vision

Life insurance

Retirement plan

Wellness programs

Job summary

Otterbein University is seeking an organized Administrative Assistant to support the Business, Accounting, and Economics (BAE) Department. The role includes handling administrative tasks for the department chair and faculty, managing calendars, and coordinating with students and staff.

This full-time, non-exempt position requires professionalism, attention to detail, and the ability to work independently in a busy office environment.

Qualifications

• Strong written and verbal communication skills required.
• Excellent organizational skills with attention to detail.
• Ability to exercise initiative and professional judgment.
• Maintain confidentiality and work independently when needed.

Responsibilities

• Provide administrative support to the department chair and faculty.
• Maintain calendars, correspondence, records, and meeting minutes.
• Assist with faculty searches, course scheduling, and publications.
• Monitor budgets, purchase supplies, and coordinate services.
• Train staff and student workers on department technologies.
• Serve as receptionist and liaison for students, faculty, staff, and visitors.

Skills

Communication

Organization

Initiative

Confidentiality

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

SharePoint

Teams

Forms

Canvas

Job description

Otterbein University is seeking an organized Administrative Assistant to support the Business, Accounting, and Economics (BAE) Department. The role includes handling administrative tasks for the department chair and faculty, managing calendars, and coordinating with students and staff.

This full-time, non-exempt position requires professionalism, attention to detail, and the ability to work independently in a busy office environment.