Academic Coordinator

Whirlpool; Atlanta (GA); On-site; USD 3,000 - 6,000; Full time

Job summary

St. Kabir Institute of Professional Studies in India is seeking an administrative professional to manage academic administration, scheduling lectures, coordinating exams, and maintaining records.

You will handle staff and student communications and ensure timely reporting, with emphasis on confidentiality and ERP portal use. The ideal candidate holds Engineering or MBA or any PG degree, with up to 2 years of experience, strong MS Office, typing, and data management skills, and the ability to

Qualifications

• Engineering or MBA or any other PG degree with Maximum 2 Years of Experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Strong organizational and planning skills.
• Ability to gather data, compile information, and prepare reports.
• Ability to communicate effectively, both orally and in writing.
• Organizing and coordinating skills.
• Skill in the use of computerized systems and databases.
• Knowledge in MS Office & typing.
• Knowledge of Inventory Control.

Responsibilities

• Monitoring Daily Classroom Activities.
• Prepare Daily, Weekly & Monthly Schedule for Lectures & Communicate it with Staff members & Students.
• Arrangements of Online Lectures.
• Convey Important Information & Notice with Staff members & Students on time.
• Organize and schedule appointments and meetings for Guest Lecture.
• Schedule Exam & Paper Preparation, Online or Offline Exam Arrangements, Quiz / Test Preparation.
• Arrangements for Examination Rooms, Supervision allocation, Answer sheet collection, Paper checking Schedule, generate Results & Degree Certificates.
• Produce and distribute correspondence memos, letters, and forms.
• Provide information by answering questions and requests to Students & Staff Members.
• Co‑ordination with Faculties, HOD & Admission Department.
• Co ‑ordination with Visiting Faculty for arrangement of Facilities, Classes-planned, Remuneration & maintain records.
• Maintain Students (Registration, Documentation & Verification data) & Staff members (Application, Interview, Selection & Joining Formality).
• Overall students’ academic administration from Registration to issue Degree Certificate & maintain all the systematic records of relevant course.
• Issue Required Certificates to Students & Staff Members.
• Meeting with Students, Academic Staff, Visiting Faculty, Clients as per Requirements.
• Maintain Good Relationship between Institute & Clients.
• Take accurate minutes of meetings.
• Generate Weekly, Monthly, Quarterly & Yearly reports as per Requirements.
• Monitoring arrangements of various events in Institute.
• Maintain computer and manual filing systems.
• Handle sensitive information in a confidential manner.
• Provide polite and professional communication.
• Implement clerical duties and administrative processes.
• Handling Institute’s ERP Portal, Website updates & Students support Application.
• Very Strong Knowledge of MS Office & Language Typing.

Skills

MS Office

Typing

Time management

Organizational skills

Inventory control

Education

Engineering degree

MBA

PG degree

Tools

ERP Portal

Data reporting

Job description

Full job description

Job Responsibilities & Duties

• Monitoring Daily Classroom Activities.
• Prepare Daily, Weekly & Monthly Schedule for Lectures & Communicate it with Staff members & Students.
• Arrangements of Online Lectures.
• Convey Important Information & Notice with Staff members & Students on time.
• Organize and schedule appointments and meetings for Guest Lecture.
• Schedule Exam & Paper Preparation, Online or Offline Exam Arrangements, Quiz / Test Preparation.
• Arrangements for Examination Rooms, Supervision allocation, Answer sheet collection, Paper checking Schedule, generate Results & Degree Certificates.
• Produce and distribute correspondence memos, letters, and forms.
• Provide information by answering questions and requests to Students & Staff Members.
• Co‑ordination with Faculties, HOD & Admission Department.
• Co‑ordination with Visiting Faculty for arrangement of Facilities, Classes-planned, Remuneration & maintain records.
• Maintain Students (Registration, Documentation & Verification data) & Staff members (Application, Interview, Selection & Joining Formality.
• Overall students’ academic administration from Registration to issue Degree Certificate & maintain all the systematic records of relevant course.
• Issue Required Certificates to Students & Staff Members.
• Meeting with Students, Academic Staff, Visiting Faculty, Clients as per Requirements.
• Maintain Good Relationship between Institute & Clients.
• Take accurate minutes of meetings.
• Generate Weekly, Monthly, Quarterly & Yearly reports as per Requirements.
• Monitoring arrangements of various events in Institute.
• Maintain computer and manual filing systems.
• Handle sensitive information in a confidential manner.
• Provide polite and professional communication.
• Implement clerical duties and administrative processes.
• Handling Institute’s ERP Portal, Website updates & Students support Application.
• Very Strong Knowledge of MS Office & Language Typing.

Minimum Job Requirements

• Engineering or MBA or any other PG degree with Maximum 2 Years of Experience.

Knowledge, Skills and Abilities Required

• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Strong organizational and planning skills.
• Ability to gather data, compile information, and prepare reports.
• Ability to communicate effectively, both orally and in writing.
• Organizing and coordinating skills.
• Skill in the use of computerized systems and databases.
• Knowledge in MS Office & typing.
• Knowledge of Inventory Control.

Contact Detail: Rinkal Kothiya, H.R. Manager, St. Kabir Institute of Professional Studies, Mo. No.: 98249 45442, E-Mail: [e-mail]

Job Types: Full-time, Permanent, Fresher

Pay: ₹25,000.00 - ₹50,000.00 per month

Schedule: Day shift

Experience: total work: 1 year (Preferred)

Work Location: In person