Academic Assistant

NKU Graduate Education; Newport (KY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading university is seeking an Academic Assistant to support admissions in the College of Health and Human Services. The role involves managing applicant tracking, collaborating with faculty, and ensuring timely admissions processing to accommodate the growth of accelerated online programs. Candidates should possess a High School Diploma, strong organizational skills, and 2 years of experience in a professional setting.

Qualifications

• Minimum 2 years of experience required in a professional or higher education setting.
• Proficient in MS Office Suite, especially Excel.
• Ability to adapt quickly and work independently.

Responsibilities

• Process admissions for academic programs, manage tracking spreadsheets.
• Serve as primary contact for prospective students via phone and email.
• Collaborate with faculty and staff on admissions-related communications.

Skills

Data skills

Attention to detail

Interpersonal skills

Communication skills

Organizational skills

Education

High School Diploma

Tools

MS Office Suite

Job description

Position Information

Working Title Academic Assistant Department College of Health and Human Services Compensation Title Academic Assistant, CHHS Dean's Office Position Number 30025426 Position Status Regular Work Schedule

M-F 8:15 a.m. – 4:30 p.m.

Hours per Week 37.5 Months per Year 12 Purpose of Position

This position is to support the evaluation and admission of students applying to Northern Kentucky University, College of Health and Human Services, as well as the administrative support needs associated with accelerated online programs which continue to experience dramatic growth for the college and new programs being added to the academic portfolio. This position is critical to supporting the college infrastructure to meet the academic demands accompanying this growth. This position is a vital component to making the College of Health & Human Services (CHHS) operate efficiently and effectively.

Primary Responsibilities

• Admissions processing for academic programs in CHHS: Maintain departmental tracking spreadsheets in Excel (on shared K Drive) to determine the number of applicants, progress in the admission process, the status of admission, and compliance with departmental admission requirements. Close attention to detail, organizational skills, time management, confidentiality, and the ability to prioritize are essential.
• Work closely with the college admissions team to ensure all applications are processed in a timely manner and changes in admission procedures are clearly communicated to internal and external stakeholders, as well as applicants.
• Serve as a primary contact for prospective students communicating via phone and email regarding the admissions process as needed.
• Communicate and collaborate with faculty, staff, and external offices (Office of Graduate Education, Office of Admission, Office of University Registrar) on a regular basis via email and phone.
• Create and maintain communication from CHHS to new applicants and admits through the admissions process.
• Work closely with CHHS advising team to provide a seamless transition from admission to advising for new students.
• Assist with the execution of enrollment strategic planning, including management of wait lists.
  
  

Qualifications

High school diploma with a minimum of 2 years of experience required, preferably in a professional or higher education setting.

Computer skills, with proficiency in MS Office Suite (Excel, Word, Outlook, etc.)

The position requires good time management, interpersonal, and communication skills as well as the ability to adapt to change quickly and to work with little supervision.

Also, requires excellent data skills, keen attention to detail, and a very high accuracy rate.

Minimum Education High School Diploma Preferred Education Minimum Experience 2 years Salary 16.01/hr minimum Pay Grade S66

Posting Detail Information

Requisition Number 2025S2187 Job Open Date 04/09/2025 Job Close Date Quick Link https://jobs.nku.edu/postings/14714 Is this an internal only posting?