Academic and Workforce Office Coordinator

Grayson College; Denison (TX); Presencial; USD 29.000 - 44.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision, Life

Short & Long-term disability ins.

Vacation Accrual- 2 weeks per year

Sick Leave Accrual- 2 weeks per year

Personal Leave- 2 days per year

Holidays- multiple

Tuition coverage for FT employees and/

Descripción de la vacante

Grayson College invites applications for an Academic and Workforce Office Coordinator who will support the Dean of Academic and Workforce Instruction by coordinating daily administrative tasks and special projects. The role requires a professional, detail‑oriented individual who can handle clerical work, budgeting, scheduling, and customer service in a college office setting.

The position offers competitive benefits and an opportunity to contribute to a respected institution serving about 5,000

Formación

• Five to ten years of related work experience.
• Two-year college degree or equivalent.
• Strong written and verbal communication skills.

Responsabilidades

• Clerical duties and mail handling; update department websites.
• Process purchase orders and invoices; manage budget info.
• Coordinate schedules, meetings, travel, and events; manage spaces.
• Assist in organizing workflow of administrative staff and work-study.
• Greet visitors; provide information and address escalated concerns.

Conocimientos

Clerical skills

Accounting basics

Scheduling

Customer service

Educación

Two-year college degree

Trade school training

In-house training program

Herramientas

MS Office

Google Workspace

Descripción del empleo

Welcome to Grayson College. Grayson College is in the heart of Grayson County and provides a vital link for higher education. GC offers small classes for personalized instruction, affordable tuition, caring, professional faculty, and the convenience of day, evening or online classes. The college serves approximately 5,000 students annually. Grayson’s reputation is highly respected by surrounding universities and industries as an excellent source of quality graduates who bring specialized, skilled and much-needed talents to the workplace.

Academic and Workforce Office Coordinator

Role: Coordinates daily administrative tasks and special projects for the Dean of Academic and Workforce Instruction.

The salary range for this position is $21.28 to $31.93 hourly.

Benefits

• Medical, Dental, Vision, Life, Short & Long-term disability insurances available
• Medical premiums covered by Grayson College for FT employee only
• Vacation Accrual- 2 weeks per year
• Sick Leave Accrual- 2 weeks per year
• Personal Leave- 2 days for FT employees per year
• Holidays- Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Jr. Day, Spring Break, Memorial Day, Juneteenth, and Independence Day
• Tuition-FT employees, their spouse & dependents are eligible for coverage of full Grayson College tuition amount.

Essential Functions & Responsibilities

• 20% Performs clerical duties such as collecting and distributing department mail, preparing correspondence or word processing assignments which may be complex or sensitive in nature, updating department websites, filing, sorting, faxing, and distributing information.
• 15% Performs accounting tasks, such as entering requests for purchase orders, entering invoices to be paid from the proper account, and other basic financial record-keeping. Maintains or retrieves budget-related information as needed.
• 15% Maintains schedules for individuals, meetings, conference rooms, classrooms, and/or special events; coordinates travel arrangements as needed. Maintains the appearance of campus division offices and conference space.
• 10% Assists in organizing the workflow of Academic and Workforce Instruction Sciences administrative assistants and work study students.
• 10% Greets and directs guests to the appropriate person; provides quality customer service by answering questions and providing accurate information about the college and its services. Uses effective communication skills to receive and respond to escalated complaints.
• 10% Answers and directs telephone calls; resolves questions and concerns within area of expertise. Collects information and contacts other departments as needed for questions or concerns related to other areas.
• 10% Assists senior leadership with special projects. Maintains files on specialized assignments within the division or office.
• 5% Assists with meetings and special events: sends invitations, makes reservations, prepares materials, orders refreshments, records minutes, and other related assignments.
• 5% Performs other job-related duties as assigned. This job description is not a complete statement of all duties and responsibilities comprising the position.

Performance Measurements

• 1. Demonstrates the Viking Values of balance, clarity, gratitude, service, teamwork, and trust.
• 2. Complies with all state and federal laws and regulations related to higher education.
• 3. Greets all visitors in a courteous, friendly, timely, and professional manner.
• 4. Answers the telephone promptly in a courteous, friendly, timely, and professional manner.
• 5. Provides a high level of service to all members of the campus, community partners, and other constituents.
• 6. Maintains a professional appearance and demeanor for greeting visitors.
• 7. Maintains the confidentiality of student information and other private records.
• 8. Maintains current knowledge of computer systems and applications required to perform daily work.
• 9. Attends training and professional development opportunities as assigned.

Knowledge and Skills

Experience: Five years to ten years of similar or related experience.

Education: (1) A two year college degree or (2) Completion of a specialized course of study at a business or trade school or (3) Completion of a specialized and extensive in-house training or apprenticeship program.

Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Work involves much personal contact with others inside and/or outside the college for purposes of giving or obtaining information, building relationships, or soliciting cooperation.

Other Skills: Proficiency in word processing, spreadsheet software, and database experience required (MS Office and Google products preferred). Excellent written and verbal communication skills. Ability to produce detailed, highly accurate work. Excellent problem solving and prioritizing skills.

Physical Requirements: The work is typically sedentary. However, there may be some walking, standing, bending, carrying of light items, driving an automobile, etc. No special physical demands are required to do the work.

Work Environment: Regular exposure to favorable conditions such as those found in a typical office.

This position is considered a security sensitive position and will require a criminal background check.

GRAYSON COLLEGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY INSTITUTION PROVIDING EDUCATIONAL AND EMPLOYMENT OPPORTUNITIES ON THE BASIS OF MERIT AND WITHOUT DISCRIMINATION ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, RELIGION, GENDER, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY LAW.

The employer actively supports the Americans with Disabilities Act and will consider reasonable accommodations. For more information, please contact the human resources office at 903-463-8770 or [e-mail].