Program Specialist

Jobtailor; Nashville (TN); On-site; Full time

Job description

Responsibilities

• Responsible for PPS web page and social media and provides support for departmental web pages.
• Build-out, implementation and management of internship opportunities webpage including an application and match‑making process.
• Implements and manages PPS Internship Program.
• Oversees PPS undergraduate course support and provides support for departmental courses.
• Oversees PPS budget with the Administrative Manager to ensure funding guidelines are implemented.
• Leads PPS undergraduate and community facing events and provides support for departmental events.
• Leads PPS class speaker series including coordinating travel, speakers’ schedules, and speakers’ events, and all PPS programming.
• Liaison to Public Policy Studies Undergraduate Advisory Council.
• Prepares and maintains PPS listserv and provides support for departmental listservs.
• Creates and disseminates PPS brochures and other media for public consumption and provides support for departmental media.
• Responsible for One Card/GTC purchases within PPS.
• Prepares, processes, and closes procurement orders for PPS.
• Expense delegate for the PPS faculty and students.
• Handles all reimbursements and requisitions related to PPS department events, faculty, and students.
• Works with Administrative Manager and Administrative Officer to review expenses and budgets within PPS.
• Other assignments as needed by the Administrative Office and/or PPS Directors.

Requirements

• A Bachelor's degree from an accredited institution of higher education is preferred.
• Experience working in a higher education/academic setting is preferred.
• Strong interpersonal communication skills are necessary.
• Demonstrated ability to work independently and collaboratively is necessary.
• Ability to perform complex tasks and to prioritize multiple projects and competing deadlines is necessary.
• Ability to analyze and solve problems in a timely manner is necessary.
• Knowledge of University policies, processes, and procedures is preferred.

Core Competencies

Demonstrates strong organizational and communication capabilities while managing internship programs, departmental events, and budget oversight in a higher education setting. Proficient in liaising with advisory councils and supporting web and media initiatives.