Academic Affairs Specialist

bmcc; Brimley (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Bay Mills Community College seeks an Academic Affairs Specialist to provide administrative and technical support to academic personnel, programs, and students. The role emphasizes student advising, data collection, and LMS coordination to uphold academic excellence.

Responsibilities include supporting LMS course shells, aiding instructors with course materials, and contributing to professional development and accreditation efforts within the college.

Qualifications

• Understanding of collegiate academic programs.
• Knowledge or experience in academic advising preferred.
• Advanced word processing and computer skills; MS Office proficiency.

Responsibilities

• Support LMS course shell setup, maintenance, and materials upload.
• Assist instructors with course creation, grading, and material updates.
• Develop training curricula aligned with adult learning principles.
• Assist with accreditation compliance and reporting.

Skills

Academic programs

Academic advising

Word processing

Microsoft Office

Education

Bachelor's degree in Educational Technology/Instructional Design/Computer Information Systems/Business Administration

Tools

Learning Management Systems (LMS)

Student Information Systems

Microsoft Office (Outlook, Word, Excel)

Job description

Job Description

In accordance with BMCC Personnel Policy 300.202, BMCC will give first preference to qualified internal candidates who apply for this position.

Job Summary

The Academic Affairs Specialist provides organizational skills, administrative and technical support, and project leadership to academic personnel, programs, and students; and provides student academic advising as needed. The position will meet academic and professional qualifications, work with discretion and confidentiality, demonstrate dedication to academic excellence and student-centered education, and will support the mission and objectives of Bay Mills Community College.

Essential Duties and Responsibilities

• Support faculty and staff success through assistance in the implementation and maintenance of course shells in the college’s learning management system (LMS).
• Assist instructors with creating courses, proofreading, correcting course material, creating and updating gradebooks, and uploading other materials in the LMS as needed.
• Analyze and apply trends and best practices in learning technologies and instructional design.
• Develop training courses and curriculum to support faculty professional development. Determine the appropriate delivery method (e.g., instructor-led, webinars, videos, online courses, etc.) and develop all supporting materials including but not limited to training outlines, presentations, guidance documents, end user guides, etc. in alignment with adult learning principles.
• Assist with auditing course content and course accessibility for online courses.
• Assist with the training of academic faculty and staff with regard to rules, regulations, and procedures of the College.
• Assist with the evaluation of effectiveness of training and development programs and utilize relevant evaluation data to revise or recommend changes in instructional objectives and methods.
• Incorporate user accessibility requirements in training design to ensure all users are able to access training courses and materials in the college’s LMS.
• Assist in the collection, organization, and preliminary analysis of course and program data, including enrollment trends, course success rates, teacher-to-student ratios, and student feedback. Share insights with department leadership to support continuous improvement and planning.
• Assist with the collection of student feedback and evaluation forms, distribution of copies to department chairs, and reporting of discrepancies and students concerns to the Dean of Distance Education and VP of Academics.
• Support the department and the college with all accreditation standard compliance, including, but not limited to the Higher Learning Commission accreditation standards.
• Assist department chairs in articulation activities with high schools and universities.
• Attend meetings, as needed, with high schools and universities to collaborate articulation activities and promote academic programs within the institution.
• Maintain all records of current and past articulation agreements.
• Collect and coordinate textbook information with Department Chairs and create and organize textbook order reports.
• Manage communication, textbook procurement, methods of payment, and buying options for the college and the online bookstore. Report updates to the Dean of Distance Education, VP of Academics, and VP of Business and Finance. Maintain point of contact with online bookstore.
• Assist the Department of Academics with the administration and coordination of Academic Affairs grant related functions.
• Assist with student academic advising regarding course registration, as needed.
• Provide support to students with online course work and general LMS questions.
• Participate on committees regarding distance learning, academics, related programs, and as advised by college administration.
• Provide administrative and technological support as needed for academic programming.
• Other duties may be assigned by the Dean of Distance Education, Vice President of Academic Affairs, and the college President.

Required Knowledge, Skills, and Abilities

• Understanding of collegiate academic programs.
• Knowledge or experience in academic advising preferred.
• Advanced word processing and computer skills, understanding of student and course management systems preferred. Must have knowledge of Microsoft Office applications.
• Demonstrated understanding of and a commitment to the tribal college mission and purpose teaching and learning, high academic standards, and student success.

Education and Experience

• Documented bachelor’s degree from an accredited college or university in Educational Technology, Instructional Design, Computer Information Systems, or Business Administration or related field.
• Two or more year's experience in a similar position or related field work is required, with experience in computer applications such as, Microsoft Office, Outlook, Word, and Excel.
• Additional experience with computer software, higher education academic programming, and academic computer applications (student management systems and learning management systems) is preferred.
• Excellent written communication and organization skills.
• Proven ability to work collaboratively with others, college and departmental committee experience preferred.
• Knowledge or experience working with people of diverse backgrounds, abilities, and needs.
• Knowledge or experience in working with Native Americans, in an educational setting preferred.

Physical Requirements

• While performing the duties of this job, the employee is regularly required to sit with occasional walking and standing.
• Occasionally the employee must bend, reach above shoulder level, kneel, and push/pull.