Academic Affairs Coordinator

University of Arkansas; United States; Remote; USD 51,000 - 58,000; Full time

Job summary

Join a dynamic team as an Academic Affairs Coordinator at the University of Arkansas, where you'll support the Office of the Provost in operations, project management, and faculty development initiatives. This role is crucial for driving academic success and requires strong organizational and communication skills. If you're detail-oriented and thrive in a vibrant academic environment, we encourage you to apply!

Benefits

Health insurance contributions

Tuition waivers for employees and families

12 official holidays

Immediate leave accrual

Retirement programs

Qualifications

• Minimum bachelor’s degree from an accredited institution.
• At least two years of administrative or business management support experience.

Responsibilities

• Manage important projects and support faculty development initiatives.
• Assist with accreditation efforts and planning events.
• Ensure efficiency in internal operations of the Office of the Provost.

Skills

Organizational skills

Time-management skills

Written communication skills

Verbal communication skills

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Workday

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

06/10/2025
Type of Position: Administrative Operations and Support

Workstudy Position:

No
Job Type: Regular
Work Shift:

Sponsorship Available:

No
Institution Name: University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department: Vice Provost for Academic Affairs

Department's Website:

Summary of Job Duties: Join our energetic team as an Academic Affairs Coordinator! In this pivotal role, you’ll play a key part in ensuring the smooth operations of the Office of the Provost, working directly with the Senior Vice Provost for Academic Affairs, the Vice-Provost for Faculty Affairs, and the Assistant Vice provost for Workforce Development. From managing important projects and supporting faculty development initiatives to assisting with accreditation efforts and planning engaging events, you’ll help drive academic success across campus. If you’re detail-oriented, excel at juggling multiple priorities, and love collaborating with colleagues in a vibrant academic environment, apply today and be part of shaping the future of higher education!

The Academic Affairs Coordinator provides comprehensive administrative, operational, and programmatic support to the Office of the Provost. The Academic Affairs Coordinator reports to the Senior Vice Provost for Academic Affairs. This position plays a critical role in ensuring the efficiency and effectiveness of internal operations, the coordination of academic functions, including accreditation-related projects, and faculty development functions. Additional responsibilities include academic affairs and faculty affairs reporting functions, maintaining records, managing schedules, planning and coordinating events, assisting with academic policy updates as needed, and acting as a liaison with internal and external stakeholders. The Academic Affairs Coordinator collaborates closely with colleagues across the university to ensure alignment with institutional priorities and provides backup support to executive office staff as needed.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. This position is not eligible for remote work. This position is housed in the Office of the Provost in the Administration Building.
Qualifications:

Minimum Qualifications:

• Bachelor’s degree from an accredited institution of higher education

Applicable equivalencies may be considered for the above qualifications.

• At least two years of administrative, professional, or business management support experience

Preferred Qualifications:

• Experience working in a higher education environment, including supporting the operations of a fast-paced, complex academic unit at a higher education institution

• Experience with event planning

• Experience working with webpage maintenance

• Experience working with Workday

Knowledge, Skills, & Abilities (KSAs):

• Strong organizational and time-management skills with attention to detail

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new systems

• Excellent written and verbal communication skills

• Ability to manage multiple priorities, meet deadlines, and work independently as well as part of a team

• Demonstrated ability to handle confidential or sensitive information with discretion

• Ability to interpret and apply policies and procedures accurately

Additional Information:

Salary Information:

$51,020.96 - $57,399 (Commensurate with education and experience)

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Jim Gigantino

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements: Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity: N/A
Frequent Physical Activity: N/A
Occasional Physical Activity: N/A
Benefits Eligible: Yes