Academic Affairs - Academic Program Coordinator

South University Inc.; West Palm Beach (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

South University is looking for an Academic Program Coordinator to provide administrative support for clinical education programs. This role involves managing program operations, coordinating events, and ensuring compliance with accreditation standards. The ideal candidate will possess strong organizational and communication skills, with a commitment to fostering a supportive learning environment.

Benefits

Medical

Vision

FSA/HSA

Long/Short Term Disability

Life Insurance

Employee Assistance Program

401K Match

Paid Time Off

12 Paid Holidays

Qualifications

• Associate’s Degree required; Bachelor’s or Master’s preferred.
• 1-2 years of administrative support experience is needed.
• Schedule calls and meetings; excellent communication skills required.

Responsibilities

• Provide administrative oversight for clinical programs.
• Assist in managing program's expenses and budget.
• Coordinate events for faculty, staff, and students.

Skills

Excellent communication

Superior organization

Interpersonal skills

Self-motivation

Education

Associate’s Degree

Bachelor’s Degree

Master’s Degree

Job description

South University West Palm Beach, FL, West Palm Beach, Florida, United States of America

Job Description

Posted Thursday, May 29, 2025 at 4:00 AM | Expires Friday, June 20, 2025 at 3:59 AM

South University provides a warm, supportive learning environment that will encourage you to join a community of faculty, staff and students eager to play a role in helping you achieve your professional goals, on campus and online.

The South University 125-year story—past, present, and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to students, faculty, staff, alumni and supporters of South University. Whether you have been part of the University family for many years, have recently come our way, or are thinking about joining us, you will find South University to be a place you can call home.

What's next for you is the first priority for us!

Visit www.southuniversity.edu today to learn more about what makes us stand apart as a place where you can make a difference in the lives of students eager to learn and grow.

South University, the right direction for a brighter future.

*Medical

*Vision

FSA/HSA

Long/Short Term Disability

Life Insurance

Employee Assistance Program

401K Match

Paid Time Off

12 Paid Holidays

SUMMARY:

The Academic Program Coordinator will provide administrative oversight and support for the clinical programs. This position plays a key role in ensuring the effective operation and coordination of clinical education experiences in alignment with program goals and accreditation standards. In fulfilling these responsibilities, the Academic Program Coordinator is expected to uphold the South University philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion is considered in carrying out the duties and responsibilities of this position.

KEY JOB ELEMENTS:

• Assist program leadership in managing, administering, and coordinating the operations of the department.
• Assist the Program Director in managing and forecasting the program’s expenses and budgetary needs.
• Oversee event coordination for the program faculty, staff, and students including maintaining all up-to-date vendor invoices and documents.
• Support the functions of the Admissions Committee including the planning, preparation, and set-up for applicant interviews, new student orientation, and graduation.
• Support program assessment by coordinating with the departmental data coordinator to ensure timely and accurate processing and reporting of data related to accreditation.
• Assist program leadership with coordination and implementation of departmental projects including the ongoing accreditation process and site visits as required.
• Assist the program leadership and faculty in ensuring the completeness and accuracy of student data and documentation for graduation requirements in the student’s academic record while ensuring confidentiality.
• Assist program leadership in development, review, and publication of marketing materials, flyers, handbooks, and newsletters.
• Maintain and assist with SharePoint documents and the program website to ensure compliance with accreditation requirements.
• Maintain all confidential program files according to accreditation standards.
• Work with the program leadership to ensure timely publication of the quarterly course schedule for the students and the registrar.
• Complete student course registration, coordinate data from various systems, and run relevant reports
• Inventory and ensure timely ordering of supplies/replacements for all program laboratory equipment and disposables.
• Perform routine clerical duties including filing, copying, typing, preparing agendas, and meeting minutes.
• Answer telephones and direct inquiries as appropriate.
• Greet visitors and direct them to appropriate destination.
• Maintain program calendars, assist with travel arrangements as needed, and schedule meetings.
• Participate in special projects as assigned.

JOB REQUIREMENT:

• Associate’s Degree required; Bachelor’s or Master’s Degree preferred
• 1-2 years of progressive experience providing administrative support.
• Experience scheduling conference calls and meetings.
• Excellent communication skills, both verbal and written.
• Strong interpersonal skills with student and staff populations.
• Superior organization, prioritization, and self-motivation skills.
• Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments.
• Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.
• Ability to adapt to changing assignments and multiple priorities.
• Ability to manage multiple tasks and successfully meet deadlines.

ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe, and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description

South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.

South University West Palm Beach, FL, West Palm Beach, Florida, United States of America