Academic Affairs & Communications Coordinator

gvsu; Allendale Charter Township (MI); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

Retirement contributions

Wellness resources

Tuition waiver

Job summary

Grand Valley State University invites applications for an Administrative Assistant to support the Office of the Provost and Academic Affairs Communications, coordinating scheduling, communications, and customer service. You will manage the AVP's calendar, prepare reports and presentations, edit content for newsletters, maintain the Provost website, and supervise student workers.

This on-site role seeks a friendly, organized professional capable of multitasking under deadlines.

Qualifications

• High school diploma or equivalent.
• Minimum of three years of relevant work experience.
• Proficiency with Microsoft Office and related software.
• Data entry, typing, and proofreading skills.
• Strong verbal and written communication and customer service.
• Ability to work independently and manage multiple tasks.
• Experience maintaining schedules and front-office operations.
• Ability to work under pressure and meet deadlines.
• Experience with office equipment.

Responsibilities

• Coordinate the schedule for the Associate Vice President for Academic Affairs.
• Plan meetings and support for internal and external contacts.
• Prepare reports, presentations, spreadsheets, and graphics.
• Edit content, create newsletters, and manage social media posts.
• Maintain the Provost Office website.
• Greet visitors and handle calls; manage front-office operations.
• Supervise student employees and payroll records.
• Manage conference room scheduling and contact lists.
• Assist with announcements, publications, and email distributions.

Skills

MS Office

Data entry

Typing

Proofreading

Verbal & written communication

Customer service

Independent work

Meet deadlines

Schedule management

Education

High school diploma or equivalent

Higher education experience

Tools

Microsoft Office Suite

CMS / Website editing

Job description

Grand Valley State University invites applications for an Administrative Assistant to support the Office of the Provost and Academic Affairs Communications, coordinating scheduling, communications, and customer service. You will manage the AVP's calendar, prepare reports and presentations, edit content for newsletters, maintain the Provost website, and supervise student workers.

This on-site role seeks a friendly, organized professional capable of multitasking under deadlines.